Retail Project Coordinator

2 months ago

Mississauga, Canada Olsen Full time

Reporting to the Manager, Retail Operations, the **Retail Project Coordinator** is primarily responsible for overseeing all aspects of projects related to store maintenance and construction, as well as essential support for retail operation.

The position requires a significant amount of social interaction with coworkers, vendors, field associates, and global partners, making attention to detail and clear and transparent communication skills necessary. The incumbent has experience working in a fast-paced environment, skillfully managing a portfolio of several projects at once with mínimal supervision

**ESSENTIAL FUNCTIONS**
- Manages RFQ issuance, competitive estimate assessment, and submission deadline monitoring.
- Creates purchase orders, collects invoices, and facilitates project closure payments.
- Obtains project approvals and submits invoices for processing.
- Collaborates with Finance to plan and adhere to CapEx budget.
- Prepares SOWs and assists in vendor/trade/partner selection (ie. insurance, union certification, etc.).
- Leads Store Planning meetings, updates calendars & coordinates tasks weekly.
- Manages store layout planning, and approvals, and coordinates store activities.
- Oversees activities related to store openings, store renovations or refreshes, and store closures.
- Coordinates shipments and warehouse logistics.
- Collaborates with District and Store Managers on maintenance and renovations.
- Communicates ongoing with on-site trades and contractors.
- Conducts inspections and ensures project adherence to requirements (ie. drawings, specifications, standards, timelines, etc.) and budget.
- Supports field with Construction & Maintenance requests.
- Communicates changes, and coordinates action items, timelines, and tasks with project status.
- Manages store facility requirements and maintains organized electronic files.
- Draft project status reports and correspondence.
- Manages store floor layout planning, ensuring adherence to brand standards, legislative compliance in shop drawing coordination, and obtaining necessary approvals.
- Visits project site when possible and as needed, to conduct inspections.
- Responsible for placing material/fixture/display item orders on time, updating on-hand inventory regularly.
- Supports the field with prompt follow-up on Construction & Maintenance requests from submissions.
- Ensures each project meets the requirements on a timely basis without surpassing the budget.
- Perform other duties as needed.

**REQUIRED SKILLS & QUALIFICATIONS**
- Post-secondary education in business administration, retail management, project management, or a related field, or demonstration of equivalent experience.
- Minimum 3 years of experience in retail operations or project coordination.
- Proficiency in MS Office Suite (Word, Excel, Outlook & PowerPoint).
- Proficient in utilizing graphic design software like Adobe InDesign, Photoshop, and Illustrator.
- Experience working with AutoCAD is preferred.
- Holds a valid Ontario Driver’s License and maintains a clean driving record
- Owns reliable transportation for commuting to various project sites as needed.
- Occasional travel may be required.

**COMPETENCIES**
- Strong verbal and written communication skills.
- Aptitude for identifying and resolving customer issues promptly and efficiently.
- Understanding of retail operations, store processes, and procedures to contribute effectively to retail support tasks.
- Possesses experience in interpreting project contracts, specifications, and drawings, with a solid grasp of construction industry best practices.
- Ability to work collaboratively with cross-functional teams, both online and in-store.
- Ability to prioritize tasks, manage workload efficiently, and meet deadlines.
- Meticulous approach to ensure accuracy in order processing and customer interactions.
- Ability to work independently and as part of a team.

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Project management: 3 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: Hybrid remote in Mississauga, ON L4W 2S5

  • Project Coordinator

    3 months ago

    Mississauga, Canada ALLIANCE CREATIVE COMMUNITY PROJECT Full time

    Overview: We are seeking a highly motivated and organized Project Coordinator to support the successful implementation of our organization's projects. The Project Coordinator will play a crucial role in ensuring the smooth day-to-day operation of projects, coordinating with team members, stakeholders, and partners, and providing administrative support to the...

  • Retail Project Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada The Central Group Full time

    Retail Project Coordinator - Point of Purchase (POP) DisplaysThe Central Group is a prominent organization specializing in marketing solutions, particularly in packaging and point-of-purchase (POP) displays for clients across North America. We pride ourselves on fostering a collaborative and client-focused work environment, offering excellent benefits and a...

  • Match Retail

    3 months ago

    Mississauga, Canada Match Retail Full time

    Overview: **Reports to: Account Supervisor, Retail** **Locations**: Toronto, GTA Canada Hybrid with 2 days a week in office and 3 days WFH **Position Overview**: This position is entry-level, and provides administrative support to the account management team in program execution. The role of the Account Coordinator is to assist the team which may include;...

  • Project Coordinator

    5 days ago

    Mississauga, Canada Track One Project Management Inc. Full time

    **Track One Project Management Inc.** provides Construction Management and Project Management services to owners of Hospitality and Commercial Real Estate Projects. Currently, we are working on multiple new build, commercial and hotel projects. Our Clients appreciate the focus and personal attention we offer them and have come to rely on our expertise and...

  • Retail Marketing Project Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada The Central Group Full time

    Retail Marketing Project CoordinatorThe Central Group is a premier organization in results-oriented marketing solutions at retail, focusing on packaging and point-of-purchase (POP) displays for clients throughout North America. We pride ourselves on fostering a collaborative and client-centric work atmosphere, complemented by excellent benefits and a...

  • Retail Merchandiser

    1 month ago

    Mississauga, Canada Match Retail Full time

    Overview: **Match Retail is looking to grow its Merchandising Team!** As a provider of essential services in Canada, Match Retail supports major retailers and brands by assisting with innovation launches - visiting retailers to update their sections and make way for new products. Working on programs for our long-term clients such as Shoppers Drug Mart,...

  • Retail Analyst

    3 months ago

    Mississauga, Canada OSL Retail Services Inc Full time

    Overview: It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is...

  • Retail Project Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada 360 IT Professionals Full time

    Project Manager with Retail and Call Centre ExpertiseContract PositionJob ID: BCEJPDuration: 6-12 MonthsOverview:The Mobile Devices & Logistics division is in search of a professional with advanced management skills in business processes, data analysis, and reporting.Essential Qualifications and Skills:At least 3 years of experience in Retail and Call Centre...

  • Retail Experience and In-store Merchandising

    3 months ago

    Mississauga, Canada OSL Retail Services Inc Full time

    Overview: Samsung and OSL have partnered to drive focused growth across Canada in a variety of avenues. We’re looking for a **Specialist, Retail Experience and In-Store Merchandising **to join our team in support of our vision to take experiential retail to the next level. It’s an exciting time to be at OSL Retail Services, working for a people focused...

  • Project Coordinator

    2 days ago

    Mississauga, Canada KD Displays Full time

    **Professional Profile** high level of interpersonal skills. - Ability to work on multiple projects at one time. Strong communication skills between vendors and third-party companies. **Important - Please read**: considered for this role - In your cover letter clearly state the relevant experience you have for the role of project coordinator in the...

  • Retail Project Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada 360 IT Professionals Full time

    Manager of Retail OperationsContract PositionJob ID: BCEJPDuration: 6-12 MonthsOverview:The Mobile Devices & Logistics division is in search of a professional with advanced business process management, data analysis, and reporting capabilities.Essential Qualifications and Skills:At least 3 years of experience in Retail and Call Centre environmentsBackground...

  • Retail Project Coordinator

    2 weeks ago

    Mississauga, Ontario, Canada 360 IT Professionals Full time

    Manager of Retail OperationsContract PositionJob ID: BCEJPDuration: 6-12 MonthsOverview:The Mobile Devices & Logistics division is in search of a skilled professional with a strong background in business management, data analysis, and reporting capabilities.Essential Qualifications and Skills:At least 3 years of experience in Retail and Call Center...

  • Technical Project Manager

    2 months ago

    Mississauga, Canada OSL Retail Services Inc Full time

    Overview: It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is...

  • Human Resources Coordinator

    1 month ago

    Mississauga, Canada OSL Retail Services Full time

    Overview It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that...

  • Human Resources Coordinator

    3 weeks ago

    Mississauga, Canada OSL Retail Services Full time

    Overview It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that...

  • Human Resources Coordinator

    4 weeks ago

    Mississauga, Canada OSL Retail Services Full time

    ```html Overview It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees...

  • Human Resources Coordinator

    4 weeks ago

    Mississauga, Canada OSL Retail Services Full time

    ```html Overview It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees...

  • Operations Coordinator

    3 months ago

    Mississauga, Canada OSL Retail Services Inc Full time

    Overview: It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is...

  • Facilities Coordinator

    2 months ago

    Mississauga, Canada Carter's Retail Inc. Full time

    Serving the needs of all families with young children,  Carter’s Inc. is the largest North American apparel retailer exclusively for babies and young children, encompassing Carter’s, OshKosh B’gosh, Skip*Hop and Little Planet brands. Meaningful work, constant learning, genuine people, and a community guided by core values that promote inclusion and...

  • Human Resources Coordinator

    1 month ago

    Mississauga, Canada OSL Retail Services Full time

    It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is pushing us...