Payroll & Financial Assistant

2 months ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Payroll & Financial Assistant

**Department/Unit**
- Mathematics & Statistics

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S338-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- The Department of Mathematics and Statistics provides excellent undergraduate programs, as well as advanced instruction at the graduate and research levels. Reporting to the Department Administrator, the Payroll & Financial Assistant will support the Department’s financial operations, including reconciliations, financial document processing, and account analysis.

**Key Responsibilities**
- Serve as Casual Web Time Entry approver for a variety of positions such as markers, proctors, and casual employees for the Math Circles program. Act as a reviewer in Chrome River to ensure submissions are accurate and adhere to University policies.
- Prepare payroll forms, cheque and purchase order requisitions, deposit advice forms, and journal entry requests. Receive invoices for payment, prepare invoices. Maintain purchase and receiving records.
- Enter graduate student stipends in the Graduate Funding Payment system and track graduate funding to help ensure graduate students are receiving full amount of funding promised. Prepare a letter each fall for each graduate student re: graduate stipend amount that can be expected for the coming academic year.
- Track TA/marker/protector positions for fall and winter terms, including hours submitted versus hours agreed upon, costs, and associated budget line items.
- Collect payments and prepare deposits for delivery to the University’s cashier. Ensure payments are credited to the correct account.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business/office administration program, with approximately three to five years relevant experience, ideally in a university environment (or equivalent combination of training and experience).
- Experience completing financial forms is required.
- Demonstrated ability to prioritize and meet demands in a busy, deadline-driven environment.
- Strong attention to detail and record keeping skills.
- Ability to work both independently and as part of a team.
- Ability to think critically and problem solve.

**Assets**
- Previous experience with Banner.

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 08/16/2023

**Close Date**
- 08/23/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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