Finance Administrator

4 weeks ago

Burnaby, Canada Pacific Blue Cross Full time

Pacific Blue Cross has been British Columbia's leading benefits provider for 80 years. We are an independent, not-for-profit society with strong roots in BC’s health care system. Together with our subsidiary BC Life, we provide health, dental, life, disability and travel coverage to 1 in 3 British Columbians through employee group plans and individual plans.- We are fueled by a commitment to keep health care sustainable for all British Columbians. Through our Pacific Blue Cross Health Foundation, we also provide funding to community organizations with a focus on alleviating mental illness and chronic disease. We're interested in finding people who want to make a difference and who will take advantage of every opportunity to build a career with us.- Pacific Blue Cross offers an attractive compensation and benefits package, fitness programs, and an onsite gym and cafeteria. Our workplace culture values health and wellness, continuing education, environmental sustainability and giving back to the community.- If you are committed to improving the health and well-being of British Columbians, we are currently recruiting for 1 Finance Administrator to join our Finance team. This role will be working from our head office in Burnaby, BC and is structured under a hybrid schedule (hybrid schedule will not be established until training is complete).**Key Accountabilities**:

- Banking, Cash and General Ledger Reconciliation Functions for Assigned Accounts_
- Processes all payments to Pacific Blue Cross and BC Life.
- Processes all cashier payments including online electronic funds transfer and credit card payments.
- Performs daily balancing of all sources of deposits received for deposit to bank.
- Deposits new group advance binder cheques and applies payment following completion of policy set up.
- Maintains and replenishes petty cash and CSA funds including preparing monthly journal entries.
- Prepares month end journal entries from source documents and reconciles general ledgers for assigned accounts by generating applicable general ledger report.
- Downloads and distributes PBC and BCL bank statements and associated EFT files and cheques for PBC deposits and rejected payments.
- Issues stop payments and initiates re-issue through General Accounting.
- Accounts Payable Functions_
- Completes processing of all accounts payable invoices
- Processes weekly cheque and electronic funds transfer runs through financial reporting software
- Completes Receiver General payments including payroll tax, disability taxes, retail sales tax payments through the Government of Canada online tax filing system or bank payment site.
- Completes month end accruals by reviewing standard invoices that are paid on a monthly basis and accruing for those not received by entering on spreadsheet.
- Processes internal expense reports
- Processes US dollar Extended Health out of country claim cheque requests Completes month end reconciliation of US dollar Extended Health cheques.
- Receives and follows up on returned or stale-dated cheques and re-issues payment.
- Commissions Functions_
- Processes automated commission payments for brokers. Processes commission payments for self-reporting groups and third party administrators.
- Reviews system-generated reports to identify anomalies in automated ACES payments and initiate corrective action.
- Receives and responds to general inquiries from brokers or internal PBC staff on payment calculations. Reviews contract set up or pursues additional information on broker commissions.
- Produces annual T4s for unincorporated brokers.
- General Accounting Functions_
- Completes daily audit of claim cheques by balancing number of cheques generated to corresponding cheque registers, ensuring all information is clearly printed on cheques; pulling over limit / special handling cheques; and distributing the remittances to designated departments for approval.
- Uploads daily direct deposit claim files to bank and downloads any returned direct deposit payment reports. Updates all rejected claims to direct deposit Excel tracking file used by CSA and Enrollment.
- Completes voids, EFT rejects and re-issues of cheques
- Checks for EFT updates using bank reconciliation software. Conducts month end balancing and reconciliation of re-issued cheques against reports generated by bank reconciliation software.
- Performs a variety of general accounting tasks
- Internal and External Customer Service_

**Required Qualifications**
- High school graduation or equivalent
- Completion of Accounting Level 1 and Accounting Level 2 courses

**Required Experience**
- A minimum of 1 to 2 years previous related experience in accounting
- Demonstrated experience preparing general ledger reconciliations

**Preferred Experience**
- Experience with Workday or equivalent accounting software knowledge would be an asset

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