Accounting Clerk

6 months ago

Victoria, Canada Island Community Mental Health Full time

Operating since 1956, Island Community Mental Health (ICMH) is a leading non-profit organization committed to delivering best practices in evidence based programming and service provision within the mental Health and substance use sector.

ICMH provides person centered, recovery oriented, and psycho-social rehabilitation (PSR) informed-care across a spectrum of services including housing and housing supports, group and one-on-one programming, and in Licensed Care settings.

We promote personal wellness and community integration by providing meaningful and effective services to our clients, residents and community members living with the experience of mental health challenges.

**ROLE SUMMARY**

Financial Clerk 2 works under the general direction of the Director of Finance to perform complex duties related to one or more of the following areas: payroll, billing, and/or accounts payable, such as posting to general ledger and reconciliations Maintains records and spreadsheets and prepares government remittances. Works with Human Resources and Housing departments to carryout status changes and general administration.

**DUTIES AND RESPONSIBILITIES**

1. Processes financial information such as payroll (semi-monthly), accounts payable by performing duties such as entering and updating records, posting accounts payable entries to the general ledger, completing trial balances, following up on overdue accounts and making decisions regarding related action. Identifies reasons for discrepancies, and takes corrective action.

2. Maintains records and prepares government remittances including GST and WCB. Receives direction to calculate retroactive payments and entitlements. Assists with the preparation of financial statements and annual T-4 slips, and collects information required for budgets and audits.

3. Answers inquiries by telephone and in person. Identifies problems and takes corrective action.

4. Works with Human Resources processing new employee benefit enrollments and any status changes. Supports the Housing department with general record keeping and other necessary housing paperwork.

5. Performs payroll duties such as reconciling payroll deductions, and verifies payroll information. Investigates and resolves discrepancies, and follows up on problems.

6. Performs cash management duties such as receiving, recording, and balancing cash transactions, making bank deposits, and maintaining and balancing petty cash accounts.

7. Maintains the procedures and training manual for the Finance department.

8. Supports the Administrative team covering front desk vacation

9. Performs other related duties as assigned.

**QUALIFICATIONS**

**Education, Training, and Experience**

Accounting Certificate

Recent, related experience of two years

Or an equivalent combination of education, training, and experience

Or other Qualifications determined to be reasonable and relevant to the level of work

**OTHER REQUIREMENTS**
- Clear criminal record check through the Solicitor General
- Negative TB test
- COVID-19 Proof of Vaccination
- Up-to-date on Provincial immunization schedule

**Skills and Abilities**
- Ability to communicate effectively, both verbally and in writing
- Physical ability to carry out the duties of the position
- Ability to work independently and in cooperation with others
- Ability to operate related equipment
- Ability to organize and prioritize
- Ability to type at 50 wpm
- Business writing skills
- Knowledge of general office procedures
- Ability to analyze and resolve problems
- Ability to do mathematical and financial calculations
- Knowledge of practices and procedures related to accounting and payroll

**Job Types**: Full-time, Permanent

**Salary**: $24.93-$26.51 per hour

**Benefits**:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- No weekends

Work Location: In person

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