Part Time Payroll Specialist

3 weeks ago


Etobicoke, Canada Brinks Full time

**About the job**
The Payroll Specialist will have responsibility for processing hourly payrolls for employees across Canada. This role is accountable for the payroll accounting functions including reconciliation of payroll accounts and preparations of Journal Entries for each payroll processed while ensuring SOX compliance.

**Responsibilities**

**Payroll Processing**
- Input new information for employees (Garnishments, etc.)
- Input changes and mid cycle payroll calculations
- Import hours from Kronos Workforce Central to Workday for each pay cycle
- Balance data between Kronos and Workday
- Verify all payroll data and changes made after payroll has been processed
- Responsible for maintenance of all payroll related data
- Process payments for Boots, PAL, vests in accordance with Collective agreement
- Respond to queries from branches related to issues with Kronos
- Preparing manual cheques as required
- Ensuring records of each payroll are maintained to ensure legislative and SOX compliance
- Accurately process ROEs using Web ROE

**Period End**
- **Month End**:_
- Process WCB, EHT, CRA, MRQ and other government remittances as required
- Prepares payroll related journal entries and reports.
- Prepare monthly invoice for Union billing, garnishments
- Provide analysis of labour hours, identifying abnormalities in hours that may have resulted from employee assignments or adjustment rule use in Kronos to support ongoing data and accounting improvements
- Account reconciliation for GL accounts related to payroll
- Liaison with finance regarding queries about GL/payroll posting.
- **Year-End**:_
- Annual balancing, reconciling and preparing Year End Adjustments for T4’s and issuing T2200 as required
- Review Pensionable and Insurance Earnings Review (PIER) reporting for accuracy
- Process annual vacation payout for all hourly employees in accordance with Collective agreement.

**System Administration & Support**
- Support system training (Kronos) to new operations supervision and management employees
- Provide support to branches on Kronos and update vacation and sick accruals when necessary
- Provide testing support and procedure insights during system upgrades (Kronos, Workday)
- Design or request payroll reports as needed (Workday)
- Update payroll documentation in conjunction with the Payroll Manager and/or HRIS Specialist

**Other Duties**
- Respond to and effectively resolve employee payroll inquiries in a timely manner by demonstrating a thorough understanding of applicable collective agreements and payroll legislation
- Provide timely response to inquiries from all corporate departments
- Identify, implement and document process improvements
- Participate in special projects as assigned by Payroll Manager or Director, Total Rewards

**Experience**
- 3-5 years of previous Payroll experience in all Canadian provinces, in complex unionized environments
- Experience operating in a fully in-house payroll
- Demonstrated knowledge of Canadian payroll legislation
- Ability to work in a high-paced and challenging business environment
- Knowledge of basic accounting principles
- Strong organizational skills and attention to detail
- Previous experience dealing with government agencies (i.e. CRA, Service Canada)
- Strong communication skills (verbal/written), bilingualism in English and French an asset
- Intermediate to advanced Excel skills (vlookup, pivot table)

**Job Types**: Full-time, Permanent

**Salary**: $30.00-$34.00 per hour

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Etobicoke, ON M8W 3S2

Expected start date: 2023-07-24


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