Secretary, Fmo Plant Services

7 months ago

White Rock, Canada Fraser Health Full time

Salary range: The salary range for this position is CAD $29.64 - $29.64 / hour Why Fraser Health?:
Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people in Metro Vancouver and the Fraser Valley.

We currently have an exciting opportunity for a **Casual** **Secretary **in** Plant Services **at **Surrey Memorial Hospital **located in **Surrey, British Columbia**

We are looking for applicants with;
- Grade 12
- Graduation from recognized Secretarial program
- Three years' recent related experience
- Or an equivalent combination of education, training and experience

Curious to learn what it’s like to work here? **Connect with us**

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us on Indeed and Glassdoor.

Instagram | Facebook | LinkedIn | Twitter
- Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer._

Detailed Overview:
Under the general supervision of the Manager, Facilities Maintenance & Operations (FMO), provides secretarial and administrative duties for the FMO Department such as scheduling and arranging appointments and meetings, participating in inter-departmental meetings and formulating and updating departmental procedures. Meets with various departments to streamline processes and workflow and compiles statistics on departmental activity using word processing and spreadsheet software. Processes incoming work and project requisitions, enters data and generates reports utilizing a computerized Management System. Maintains FMO projects by tracking and recording allocated labour and material resources and prepares and submits invoice to appropriate area as required. Types technical and non-technical material using word processing software, screens and prioritizes mail and sets up and maintains filing systems. Performs timekeeping duties, and contacts external suppliers/vendors on urgent parts and or service requests.

**Responsibilities**:

- Schedules and arranges appointments and meetings for the Manager, FMO by performing duties such as determining urgency of request in order to respond to scheduling requirements, confirming appointments, maintaining Manager’s schedule, booking rooms and arranging for supplies, equipment and materials as required.
- Performs reception duties by performing duties such as answering/directing incoming calls for department staff and communicating emergency requests accordingly, taking messages, answering questions regarding department policies and procedures and forwarding messages or queries to appropriate personnel to ensure prompt responses.
- Processes incoming work and project requisitions received from user departments utilizing the computerized Maintenance Management System by performing duties such as prioritizing requests, maintaining and updating records, generating work orders and entering data. Generates reports and monitors the preventative maintenance tasks.
- Maintains FMO projects by performing duties such as tracking and recording allocated labour and material resources and other associated costs utilizing the computerized Maintenance Management System and other computerized software, transferring data from purchase order, calculating applicable taxes and following-up with appropriate departmental staff and/or Materiels Management on inquiries and/or concerns. Prepares and submits invoices to Financial Planning and user departments on project completion as required.
- Types technical and non-technical material such as correspondence, memos, agendas and minutes by performing duties such as utilizing word processing software packages and transcribing from dictation and/or handwritten draft for the FMO Manager, Chief Engineer and FMO Supervisors as requested.
- Screens and prioritizes incoming mail and materials for the attention of the FMO Manager, Supervisors and Chief Engineer and responds to routine written inquiries and material by performing duties such as composing correspondence or drafting for signature of appropriate personnel.
- Identifies inconsistencies in office procedures by performing duties such as recommending changes to FMO Manager, formulating and revising departmental procedures,

  • Administrative Secretary

    7 months ago

    White Rock, Canada White Rock Community Church Full time

    We are looking for a Part Time Administrative Secretary (Temporary Maternity Leave Position) who can be responsible of the following duties: 1. Reception & Clerical Administrative Service 2. Sunday publications such as bulletins, media announcements (including website updates), and chorus shee r Essential skills are: 1. Fluency in spoken & written E glish...

  • Administrative Secretary

    2 months ago

    White Rock, Canada White Rock Community Church Full time

    We are looking for a Part Time Administrative Secretary who can be responsible of the following duties: (MUST include Resume and cover letter) 1. Reception & Clerical Administrative Services 2. Sunday publications such as bulletins, media announcements (including website updates), and chorus sheets Essential skills are: 1. Fluency in spoken & written...

  • Building Services Manager

    6 months ago

    White Rock, Canada PARC Retirement Living Full time

    **Full-Time (40 hrs), Permanent | Benefited Position | Schedule: Monday - Friday** Are you a facility management leader who is looking for more meaning in your work? **PARC Retirement Living** is an award-winning developer and operator of independent senior-living communities. We’re seeking a **Building Services Manager** to join our **Oceana PARC** team...

  • Building Services Manager

    6 months ago

    White Rock, Canada PARC Retirement Living Full time

    Full-Time (40 hrs), Permanent | Benefited Position | Schedule: Monday - Friday Are you a facility management leader who is looking for more meaning in your work? PARC Retirement Living is an award-winning developer and operator of independent senior-living communities. We’re seeking a Building Services Manager to join our Oceana PARC  team in ...

  • Admin Assistant

    3 months ago

    White Rock, Canada Salvation Army Full time

    Description The Administrative Assistant/Intake position will perform all secretarial and administrative duties within the department, providing administrative support to Corps Officers and Staff. This individual will also be available to assist with intake procedures at Family Services when needed. **KEY RESPONSIBILITIES**: Drafts and types of...

  • Admin Assistant

    6 months ago

    White Rock, Canada Salvation Army Full time

    Description The Administrative Assistant/Intake position will perform all secretarial and administrative duties within the department, providing administrative support to Corps Officers and Staff. This individual will also be available to assist with intake procedures at Family Services when needed. **KEY RESPONSIBILITIES**: Drafts and types of...

  • Admin Assistant

    2 months ago

    White Rock, Canada The Salvation Army Full time

    The Administrative Assistant/Intake position will perform all secretarial and administrative duties within the department, providing administrative support to Corps Officers and Staff. This individual will also be available to assist with intake procedures at Family Services when needed. **KEY RESPONSIBILITIES**: - Drafts and types of correspondence (e.g....

  • Admin Assistant

    3 months ago

    White Rock, Canada The Salvation Army Full time

    The Administrative Assistant/Intake position will perform all secretarial and administrative duties within the department, providing administrative support to Corps Officers and Staff. This individual will also be available to assist with intake procedures at Family Services when needed. **KEY RESPONSIBILITIES**: - Drafts and types of correspondence (e.g....

  • Clerk/unit Aide

    7 months ago

    White Rock, Canada Fraser Health Full time

    Why Fraser Health?: Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the...

  • Clerk/unit Aide

    7 days ago

    White Rock, Canada Fraser Health Full time

    Salary range: The salary range for this position is CAD $25.54 - $27.22 / hour Why Fraser Health?: We are currently hiring for a **Relief Full Time Clerk/Unit Aide**to join our **Community South Fraser team**located in **White Rock, B.C.**This position is available until approximately December 29, 2025 or until the return of the incumbent. **Connect with...

  • Water Operator Ii

    2 months ago

    White Rock, Canada City of White Rock Full time

    **(Regular Full Time - 40 hours per week)**: The City of White Rock is a unique, ocean-side community of 22,000 citizens known for its sunny weather, expansive beach, historic pier, delightful restaurants, and sense of community. The City is located half an hour south of Vancouver on the shore of Semiahmoo Bay. The Engineering & Municipal Operations...

  • Framer-carpenter

    2 months ago

    White Rock, Canada Take Flight Contracting Ltd. Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 30 to 40 hours per week - Education: - Expérience: - **Education**: - No degree, certificate or diploma - ** Work site environment**: - At heights - Noisy - Outdoors - ** Work setting**: - Construction - ** Tasks**: - Read blueprints, drawings and sketches to determine...

  • framer-carpenter

    6 months ago

    White Rock, Canada Take Flight Contracting Ltd. Full time

    Work Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: No degree, certificate or diplomaExperience: 7 months to less than 1 yearWork site environmentAt heightsNoisyOutdoorsWork settingConstructionTasksRead blueprints, drawings and sketches to determine work requirementsPrepare layouts in conformance to building codes, using...

  • Production Worker

    7 months ago

    Rock Creek, Canada Natural Farmworks Full time

    Work Term: Seasonal - Work Language: English - Hours: 15 to 40 hours per week - Education: No degree, certificate or diploma - Experience: 1 to less than 7 months **Work site environment**: - Harvest crops **Work setting**: - Food and beverage plant **Tasks**: - Food safety/handling skills - Transport raw materials, finished products and packaging...