Assistant Controller Finance
2 weeks ago
**Date**: June 6, 2023
**Competition**: 23-55**
**APPLICATIONS ARE INVITED FOR THE FOLLOWING FULL-TIME REGULAR POSITION
**Position: Assistant Controller (Position #1000305)**
**Division: Finance & Administration**
**Reporting To: Controller, Finance & Administration
**Justice Institute of British Columbia**:
The Justice Institute of British Columbia (JIBC) is a public, post-secondary institution that provides education and training
to those who’ll be there to support British Columbians and others around the world, when a life is at stake or when
health, safety or property is in jeopardy. Work for JIBC and be a part of the big picture - supporting justice and public
safety professionals at all stages of their careers in fields including law enforcement, firefighting, paramedicine, security
and emergency management.
As a JIBC employee you’ll play a role in our educational programming, which also includes complementary and related
areas of study - from conflict resolution, mediation, leadership and counselling, to cybersecurity, business intelligence,
and tactical criminal analysis - as well as applied research in the justice and public safety fields. Join our team and help
us prepare JIBC graduates to contribute to safer communities and a more just society.
**Position Summary**:
The Assistant Controller is responsible for managing and maintaining the effective and efficient operation of the
accounting services. Key accountabilities include: accuracy and timeliness of expenditure disbursements; ensuring
revenue transactions are recorded to relevant accounting standards; the administration of JIBC financial management
policies and procedures; and producing financial statements to trial balance. This role serves as a bridge between
Registration Office and Finance and therefore is integral to enabling optimization of divisional relationships as well as ERP
is relationship oriented, skilled at building and leading teams, embraces collaboration, is consultative, and solutions
oriented. This management role requires a high self-awareness and actively seeks feedback to improve performance.
**Primary Responsibilities**:
- Responsible for the overall management of accounts payable, accounts receivable and related functions for the
Institute. This includes coordinating the job responsibilities to meet specified time frames/deadlines of expenditure
disbursements, the administration of financial systems, compliance with statutory accounting requirements, and
ensuring compliance to generally accepted accounting principles and relevant accounting standards (PSAS);
- Improves overall effectiveness and efficiency of accounting services;
- Prepares assigned month end and year end journal entries. Through the contributions of direct reports and position
- responsibilities, accountable to produce financial statements to trial balance;- Provides absence coverage for Controller;
- Other duties as assigned.
**Revenue and Financial Accounting**
- Manages the Revenue and related accounting functions and ensures the Institute’s revenue collection (student fees,
grants and other revenue) and reporting function meet statutory requirements and established Institute guidelines;
- Provides direction to staff including assessment of processes and collaboratively implementing improvements to
existing and new processes and policies;
- Manages the Institute cash handling procedures and internal control mechanisms that ensures supervisor and lead
hand positions establish proper training for subordinate staff, who handle Institute payments;
- Establishes procedures that ensure that Institute funds are properly safeguarded and accounted and is compliant to
Generally Accepted Accounting Principles (GAAP);
- Responsible for the accuracy in the Institute’s general ledger, subsidiary ledgers, and all banking records by reviewing
all reconciliations, running analysis reports, and ensuring that the necessary adjustments are amended by the line
function prior to signing off on any financial processes;
- Oversees the sales orders, invoicing and deferred revenue operations to ensure accuracy of the revenue records;
- Reviews and plans systems changes with staff to ensure system functionality, changes, upgrades and enhancements
meet the requirements of the department and the line managers.
**Accounts Payable**
- Manages the Accounts Payable and related accounting and ensures that the disbursement function of the Institute is
properly administered;
- Provides direction to staff by assessing processes and collaboratively implementing improvements to existing and new
processes and policies;
- Ensures that all statutory regulations i.e. GST, PST, HST, and Non-resident and other tax regulations are followed and
adhered to and the procedures are established and maintained;
- Manages the internal control procedures to protect the Institute’s liquid assets;
- Prepares contractor T4A and T4A NR slips prepared by Senior Accounting Supervis
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