EHS Administrator

**_Environmental Health and Safety (EHS) Administrator (Summer Student)_** Reporting to: VP, EHS Division: Environment Health and Safety

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An EHS Administrator (Summer Student) is responsible for assisting with various administrative tasks within the EHS department.

**RESPONSIBILITIES**

**EHS Program**
- Reads, understands, and follows the QM EHS program
- Reviewing, formatting and organizing EHS documentation and records as required.
- Data entry for EHS platforms such as Site Docs and our Learning Management System
- File management and archival for team SharePoint site
- Assisting with the implementation and monitoring of current EHS programs.
- Assisting EHS Coordinators & Regional Managers, Project Managers and Site Supervisors in finalization of project EHS documentations such as HASP, Project Risk Assessments and JSAs
- Job Safety Analysis, and SWPs - Safe Work Practices.
- Registering employees for pre-access Drug & Alcohol testing as required
- Support the EHS Program Manager with supplying EHS information for bids and proposals.
- Track and drive status of incident reports to close out in coordination with Regional EHS Managers

**Job-Sites**
- May visit jobsites in coordination with VP, EHS, Regional Manager, EHS Coordinator for exposure and experience of onsite EHS management.

**Training & Awareness**
- Assisting with administrative tasks associated with the implementation of new Learning Management System (training to be provided)
- Uploading certificates of training to LMS and Site Docs
- Converting presentations into online learning modules with quizzes in new LMS.
- Coordinates, scheduling and tracking of EHS tasks for employee Onboarding, Status Changes and Offboarding
- Coordinating and scheduling internal and external training as requested by Project Managers and Site Supervisors.

**Other**
- Other responsibilities as required to assist the EHS team
- Analyzing data and preparing reports as required
- This position may evolve into an EHS Coordinator role, depending on the skills and training of the incumbent.

**QUALIFICATIONS**

**Education**
- Post-secondary education in a related discipline preferred or an equivalent combination of training, education and experience

**Occupational Certification**
- Progress toward certifications in Occupational Health and Safety an asset
- Valid driver’s license with clean driver’s abstract is an asset

**Experience**
- Previous experience in an administrative role is an asset

**Knowledge**
- Knowledge of Occupational Health and Safety related legislation, provincial, federal is an asset

**Abilities**
- Must be organized, with a strong attention to detail.
- Excellent team player, cooperative approach at all levels, strong relationship building capabilities and ability to treat peers at all levels with respect.
- Good communication skills, both written and verbal
- Good group presentation skills (i.e. orientation training, group instruction, orientations and HSE seminars), is an asset
- Motivated and driven self-starter able to work with mínimal supervision.

**Personal Suitability**
- Effective interpersonal relations
- Organized, detail oriented
- Initiative
- Thoroughness

**WORK ENVIRONMENT**

This is an office-based role with the opportunity to visit projects sites for experience.

**COMPANY POLICIES**

Compliance with company policies is a requirement of employment. Please note that this includes QM’s Covid-19 in the Workplace Vaccination Policy, which requires employees to comply with QM’s Infection Control Plan (ICP). QM’s ICP requires employees to be vaccinated if they will be working onsite at a jobsite that has a mandatory vaccination policy. Accommodations, including legally eligible exemptions, will be considered where legally required.

**OUR COMMITMENT TO DIVERSITY & INCLUSION**

**Job Title**:EHS Administrator (Summer Student)**Job Type**:Co-op**Job Location**:Burlington