Accounting/business Assistant On Contract
4 months ago
**ASSISTANT(E) COMPTABLE / AFFAIRES**
**(sur contrat)**
**Description du poste**
La Société des publications du Daily (SPD) recrute un(e) assistant(e) comptable/affaires. La SPD est un organisme sans but lucratif qui publie deux journaux étudiants hebdomadaires à l'Université McGill : le McGill Daily et le Délit. Les journaux sont produits par deux comités éditoriaux d'environ quinze étudiants bénévoles chacun, et la SPD est financée principalement par une cotisation étudiante. Nos bureaux sont situés sur le campus de McGill, au centre-ville de Montréal.
**Sous la responsabilité du directeur général, les tâches de l'assistant(e) comptable/affaires sont les suivantes**:
- Maintenir et mettre à jour le système comptable (saisie des données des fournisseurs, clients, employés et autres bénéficiaires, Sage 50 _backup_) en utilisant le logiciel Sage 50 afin d'assurer l'exactitude des enregistrements financiers.
- Effectuer diverses tâches comptables en fonction des besoins, en collaboration avec le comptable ou en son absence.
- Générer les bon de commandes et les factures des clients pour les annonces vendues, et enregistrer les paiements.
- Enregistrer les factures des fournisseurs, exécuter les paiements par chèque, carte de crédit, PayPal et virements électroniques sécurisés Interac.
- Effectuer des dépôts bancaires et traiter diverses méthodes de paiement.
- Enregistrer les transactions de carte de crédit et effectuer les paiements correspondants.
- Émettre des virements électroniques pour la paie du personnel du bureau d'affaires.
- Traiter les paiements pour les allocations, les aides financières et les remboursements des équipes éditoriales.
- Maintenir une communication constante avec le comptable afin de garantir l'exactitude des écritures de journal.
- Enregistrer et rapprocher les dépenses de petite caisse.
- Préparer la documentation et les rapports, et collaborer avec les auditeurs au cours du processus d'audit annuel.
- Assister le directeur général dans la préparation du budget annuel.
- Assister le directeur général dans la création, la mise à jour et la production de rapports pertinents (flux de trésorerie, investissements, budget, dépenses, etc.) utilisés pour gérer les finances de l'organisation et assurer le bon déroulement des opérations quotidiennes de la DPS.
- Participer au suivi des comptes bancaires en ligne et à la surveillance des flux de trésorerie
- Effectuer les dépôts annuels et les mises à jour des dossiers du conseil d'administration auprès des organismes gouvernementaux appropriés.
- Accéder aux diverses communications reçues, établir et maintenir des systèmes de classement numériques et manuels à des fins d'enregistrement de manière efficace et opportune.
- Effectuer les tâches nécessaires (photocopies, scanners, courriels, organisation, collecte et envoi des paiements, contrôle des stocks, approvisionnement, etc..) pour assurer le bon fonctionnement du bureau.
- Assurer une communication permanente avec le directeur général et les rédacteurs coordonnateurs afin de garantir la synchronisation des opérations.
- Participer à des projets nouveaux ou en cours, selon les besoins.
**Qualifications**:
- DEC minimum en comptabilité ou en administration des affaires
- Excellentes aptitudes à la communication orale et écrite en anglais et en français
- Expérience professionnelle d'au moins 5 ans
- Maîtrise du logiciel Sage 50 _Accounting_
- Connaissance de la technologie : Google Workspace, Microsoft Office Suite
- Expérience au sein d'une organisation étudiante ou à but non lucratif est un atout.
- Capacité à travailler dans un environnement diversifié
- Travailler de manière indépendante, rester confidentiel, être très organisé, ponctuel, fiable, avoir le sens du détail et être capable de collaborer avec le personnel éditorial et commercial.
**Disponibilité**:
12 heures par semaine, de 9h30 à 15h30, 2 jours par semaine, sur le campus de l'Université McGill, lundi/mercredi ou mercredi/vendredi ou lundi/vendredi, en particulier pour la période de formation qui est nécessaire pour se familiariser avec les opérations du DPS. Date d'entrée en fonction : début novembre 2024.
**ACCOUNTING/BUSINESS ASSISTANT**
(Contractual)
The Daily Publications Society (DPS) is hiring an Accounting/Business Assistant. The DPS is a not-for-profit organization that publishes two weekly student newspapers at McGill University: the _McGill Daily_ and _Le Délit_. The papers are produced by two editorial boards of approximately fifteen student volunteers each, and the DPS is funded mostly by a student fee levy. Our offices are on McGill’s campus in downtown Montreal.
**Reporting to the General Manager, the Accounting/Business Assistant tasks are as follows**:
- Maintain and update the accounting system (data entry of suppliers, clients, employees and other payees, Sage 50 backup) utilizing
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