Bilingual Documentation Specialist

6 months ago

Vaughan, Canada VetStrategy Full time

**The Role**

Bilingual Documentation Specialist is a detail and compliance-oriented individual who provides administrative support to generate, review and execute employment documentation. This individual will be central point of contact for TA, HR and Operations team across Canada have strong organizational skills, be a dynamic communicator, detail oriented, and comfortable working with tight timelines in a fast-paced environment. This is a steppingstone into a career in Documentation, HR or Compliance.

**Responsibilities**
- Responsible for drafting and maintaining employment templates including formatting, editing, proofreading, filing and archiving.
- Partnering closely with HR, Talent Acquisition and Operations to respond to all documentation requests in a timely manner.
- Manage the documentation Inbox.
- Ensure accuracy, completeness, and compliance of all documentation.
- Contribute to creation and maintain documentation templates and standard operating procedures.
- Perform quality checks on all documentation, including formatting, spelling, grammar, and punctuation.
- Manage the review and approval process for all documentation changes.
- Provide training to teams on documentation best practices and procedures.
- Stay up-to-date with industry standards and regulations related to documentation and make recommendations for process improvements.

**Background, Experience and Qualifications**
- Bilingualism is a requirement for this role: strong written and oral ability in both French and English.
- Diploma in Law, Business or Human Resources or relevant experience.
- 2+ years of experience drafting and reviewing contracts in a law practice or an HR/procurement department.
- Ability to work with precision and handle documents of highest confidentiality.
- Strong attention to detail and accuracy in documenting information.
- Excellent written and verbal communication skills.
- Ability to work collaboratively with cross-functional teams and individuals.
- Experience in organizing and maintaining electronic documentation.
- Understanding of document management and version control processes.
- Ability to work efficiently under tight deadlines and prioritize tasks effectively.
- Experience using Office 365, DocuSign, DropBox and other documentation software.
- Passionate about delivering an exceptional customer service.
- Comfortable working with tight timelines and in a fast-paced environment with an ability to prioritize competing tasks with a strong drive for results.
- Comfortable being around pets.

**We are Relationship Focused**
- In every interaction with the hospitals, we build and maintain personal connections and trust. All relationships matter regardless of different levels, functions, cultures or geography.

**We Collaborate**
- Different perspectives are encouraged as we look for the best way to do things. We collaborate with the hospitals and one another to ensure that all work is in the best interest of the hospital and takes into account the unique needs of each location. We are externally focused on our hospitals rather than only internally focused on our processes.

**We Speak the Truth**
- We are honest and transparent. We can question or challenge without fear of negative repercussions. We support one another and take responsibility for ourselves.

**We are Humble**
- We’re all in this together. There is no room for ego or hierarchy mentality here. We are unpretentious and approachable. We support and appreciate one another. We regularly seek feedback without defensiveness. We reflect on our activities and the impact we have on others.

**We Take Care of the Rest**
- We view everything we do through the lens of the hospitals. We seek to understand first. Every decision we make is based on impact to patient care, client service, and hospitals teams. We do what’s best for the hospitals not just Support Office.

  • Order Entry Specialist

    2 weeks ago

    Vaughan, Ontario, Canada Bilingual Source Full time

    Are you looking for a stable, long-term career in a supportive, well-established organization? Bilingual Source, a leader in the healthcare industry, is seeking a Bilingual Order Entry Specialist to join their team. This role offers a steady, long-term opportunity with room for personal growth within a well-established company.We are committed to delivering...

  • Sales Order Processing Specialist

    2 weeks ago

    Vaughan, Ontario, Canada Bilingual Source Full time

    OverviewBilingual Source, a leader in the healthcare industry, is seeking a skilled Bilingual Order Entry Representative to manage and process sales orders.

  • Business Development Associate

    2 weeks ago

    Vaughan, Ontario, Canada Bilingual Source Full time

    OverviewBilingual Source is a leading organization in the industry, committed to delivering exceptional customer service and supporting long-term career growth. Our team-oriented environment provides a stable and secure workplace, allowing individuals to thrive in their roles.CompensationThe estimated salary for this position is $55,000-$65,000 per year,...

  • Bilingual Collections Specialist

    1 month ago

    Vaughan, Ontario, Canada CB Canada Full time

    Job Summary: We are seeking a highly skilled Bilingual Collections Specialist to join our team at CB Canada. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to work independently. The RoleThis Bilingual Collections Specialist role will be responsible for handling administrative and clerical tasks...

  • Bilingual Accounting Specialist

    2 days ago

    Vaughan, Ontario, Canada Finlink Group Full time

    Job Title: Bilingual Accounting SpecialistAbout the Role:We are seeking a detail-oriented Bilingual Accounting Specialist to oversee and maintain accounts receivable ledgers, ensuring accuracy and timely updates.Main Responsibilities:Account Management: The successful candidate will be responsible for managing accounts receivable, including invoicing,...

  • Document Processing Specialist

    1 week ago

    Vaughan, Canada Miller Thomson LLP Full time

    As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career,...

  • Bilingual Contract Specialist/spécialiste Des

    6 months ago

    Vaughan, Canada Cardinal Health Full time

    Cardinal Health, with over 1300 employees in Canada, is an essential link in the Canadian healthcare supply chain, providing over 70,000 products to healthcare facilities and medical professionals across the country. The Bilingual, Contract Specialist is a key member of our Commercial Excellence team, based in Dorval, QC or Vaughan, ON. Reporting directly...

  • Evening Document Processing Specialist

    2 months ago

    Vaughan, Canada Miller Thomson LLP Full time

    As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy. When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career,...

  • Imaging Specialist Associate Position in Document Processing

    4 weeks ago

    Vaughan, Ontario, Canada Randstad Canada Full time

    Are you detail-oriented and comfortable with physical labor?Randstad Canada is currently hiring for an Imaging Specialist Associate to work in a document processing facility located in the Concord Area.The successful candidate will have full-time availability and a clear criminal background check. They must be comfortable working in a clean and highly...

  • Medical Document Processor

    4 weeks ago

    Vaughan, Ontario, Canada Randstad Canada Full time

    Imaging Specialist Job DescriptionRandstad Canada is currently hiring for an Imaging Specialist Associate to work with one of our top-rated clients in Concord, Ontario.Job OverviewThis is a full-time opportunity to work in a document processing facility. The available shifts are from 2:30 PM to 11 PM, Monday to Friday.CompensationThe pay rate for this...

  • Accounts Payable Clerk- Bilingual

    2 weeks ago

    Vaughan, Canada Administrative Full time

    h3>Bilingual Accounts Receivable Specialist#14482 | Ontario, Vaughan Area | PermanentFor over fifty years, Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners to meet and exceed their business goals.Bilingual...

  • Document Processing Specialist

    4 weeks ago

    Vaughan, Ontario, Canada Randstad Canada Full time

    Company Overview:Randstad Canada is a leading staffing agency in the country, committed to fostering a diverse and inclusive workforce. We are currently hiring for an Imaging Specialist Associate position at one of our top-rated clients located in Concord, Ontario.Salary:The successful candidate can expect a competitive hourly rate of $17.50 per hour,...

  • Evening Document Processing Specialist

    6 months ago

    Vaughan, Canada Miller Thomson LLP Full time

    **Shift**: Monday to Friday: 5:00 pm - 12:00 am EST / 3:00 pm - 10:00 pm MST / 2:00 pm - 9:00 pm PST As a Document Specialist, you will be providing firm-wide support using your advanced skills in Microsoft Office (Word, Excel, PowerPoint and Adobe). **Key responsibilities**: - Technical tasks of document formatting/styling including conversion of PDF to...

  • Customer Service Representative, Bilingual Specialist

    2 weeks ago

    Vaughan, Ontario, Canada Terumo Medical Corporation Full time

    Job Overview:The Customer Service Representative, Bilingual Specialist is responsible for providing exceptional customer experience to multiple business units within Terumo Medical Canada, Inc. This role serves as the first point of contact and strives to meet and exceed customer satisfaction in a fast-paced team environment.Key Responsibilities:Provide...

  • Disability and Human Resources Advisor

    7 days ago

    Vaughan, ON, Canada Crane Supply - Canada's Premier Distributor of Quality Pipe, Valves and Fittings Full time

    Crane Supply is Canada's premier distributor of quality pipe, valves, fittings and piping accessories. Our key market segments include Industrial and Commercial Contractors, Industrial Maintenance, Repair and Operations (MRO), Fabricator, and Engineering Procurement and Construction firms. BILINGUAL (FRENCH ENGLISH) HUMAN RESOURCES SPECIALIST The Human...

  • Human Resources Specialist

    7 days ago

    Vaughan, Ontario, Canada Crane Supply - Canada's Premier Distributor of Quality Pipe, Valves and Fittings Full time

    Crane Supply - Canada's Premier Distributor of Quality Pipe, Valves and FittingsWe are a leading distributor of quality pipe, valves, fittings, and piping accessories, serving various industries such as Industrial and Commercial Contractors, Industrial Maintenance, Repair and Operations (MRO), Fabricator, and Engineering Procurement and Construction...

  • Document Controls Specialist

    3 weeks ago

    Vaughan, Canada AECOM Full time

    Job DescriptionDocument Controller, Ottawa, ON.AECOM is seeking a Document Controller to join our team in Ontario. AECOM is pleased to offer a flexible work environment. This position could be based out of Treaty 7 and Metis Nation of Alberta Region 3, Calgary, AB; Treaty 6, Metis Nation of Alberta Region 4 Edmonton, AB; Treaty 5, Manitoba Metis Federation...

  • Facilities Coordinator

    2 months ago

    Vaughan, Ontario, Canada Toromont Cat Full time

    Job Summary:Toromont CAT is seeking a highly organized and bilingual Facilities Coordinator to join our Concord Facilities Team. As a key member of our team, you will assist with project coordination, day-to-day facility operations, and communication with our French-speaking teams in Quebec.Key Responsibilities:Assist the Facilities Management team with...

  • Client Services Coordinator Bilingual

    6 months ago

    Vaughan, Canada SPAR Canada Full time

    Overview: **SPAR Canada**, a global leader in retail merchandising is growing! We are hiring a BILINGUAL (French and English speaking) Client Services Coordinator, who is fully bilingual in French, to work in our Vaughan office on a hybrid work schedule. As a strong administrator, you will support our client service management and human resources teams. To...

  • Bilingual Facilities Coordinator

    3 months ago

    Vaughan, Canada Toromont Cat Full time

    Opportunity: Are you exceptionally organized, can multi-task and think fast on your feet? Are you bilingual (French and English)? If so, Toromont CAT would like you to be a part of our Concord Facilities Team. Our facilities objectives are continuing to grow at a rapid pace and we need someone to assist with the improvements. The candidate will be...