Proposal Coordinator

3 weeks ago

Langley, Canada BERMANFALK Hospitality Group Full time

Reporting to the Manager of Proposals, the Proposal Coordinator is responsible to assist in the preparation of bids/proposals. The Proposal Coordinator will also be responsible for reviewing bid requests, working with supply chain partners to obtain pricing in a timely fashion, assisting in the strategic analysis of all quotations and proposals, and providing support for some outside sales activities.

The Proposals Coordinator role is a supportive and administrative position executing on tasks related to proposal creation. The role requires flexibility, tenacity, and grit while working in a deadline driven and fast paced environment.

**DUTIES AND RESPONSIBILITIES**

**Bid/Proposal Activities**
- Obtain and organize incoming quotation requests‬
- Maintaining customer information and project database in Sales Force
- Preparing summaries on specifications
- Issuing bid packages to our suppliers
- Liaise with supply partners in regards to pricing ‬
- Sourcing products when required
- Working with our manufacturing team as required
- Compiling pricing into spreadsheets to use for quotations
- Assisting with the strategic analysis during the “pre-bid” process
- Preparing quotes to send to clients in a timely fashion
- Providing our Representatives with service when requested
- Providing our Clients with service when requested
- Reviewing orders to ensure that they reconcile with the quotation

**Project Communication**
- Clear and consistent communication between all parties involved in a project, from designers, clients, project management team and manufacturers
- Ensuring all supplier pricing is received on time as the project requires
- Coordination of upcoming deadlines and required details to fulfill client request

**SKILLS AND QUALIFICATIONS**
- Exceptional written and verbal communication skills, both with clients and internal staff
- Ability to take initiative, balance multiple tasks and think ahead
- Ability to thrive in fast paced environment
- Excellent organizational skills with a strong attention to detail
- Ability to work within a team environment
- Ability to multi-task and problem solve in a high data entry environment
- Familiarity with both Apple operating systems and CRM (Salesforce) systems is an asset
- Proficient knowledge of Microsoft Office including Word, Excel and PowerPoint

**EDUCATION AND EXPERIENCE**
- Completion of post-secondary diploma
- Minimum 2 years’ experience working in a related role or equivalent
- Experience with Design, Furniture and/or engineering businesses is an asset
- Successful track record in a administrative/data entry based role

**REMOTE WORK**

At BERMANFALK we support the remote work environment. Remote work gives employees the flexibility to do their work and stay productive and connected to their team and office from anywhere—whether on the road or at home. We trust our employees and empower them to shape their work themselves, so that they can achieve the best results possible. Remote work is an important part of who we are; if done well, we become better collaborators, communicators, ultimately enriching our work-life balance.

Our business is guided by honesty and integrity. We offer competitive wages and a progressive, collaborative and creative work environment. While we laugh a great deal, we have high expectations of each other, and top-level performance is essential. BERMANFALK Hospitality Group is an equal opportunity employer.

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: Hybrid remote in Langley, BC V2Y0E2

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