Project Coordinator
4 weeks ago
**Position Scope**
We are seeking a detail-oriented Project Coordinator to work with other coordinators and Project Managers to ensure projects are completed on time with the highest quality and service.
**Key Responsibilities**
- Handle all customer spare parts requests and coordinate with customers where more information is needed to process the request
- Create and process spare part sales
- Provide customers with the correct part or replacement parts. Send the customer quotations, and assist with the purchase and shipping so their issues may be resolved in a timely manner.
- Handle project scheduling, including spare parts received, invoicing and shipping
- Proactively maintain accurate data in the system
- Prepare spare parts list for each project
- Prepare user’s manual for each new and modified project
- Provide calendar management and travel arrangements for team members
- Prepare petty cash and meal allowance claims
- Perform credit card check with a bank statement to receipts
- Perform other general office duties and ad-hoc projects as assigned
**Qualifications & Abilities**
- Minimum two or more years experience in a role with the transferable skill set
- Bachelor’s degree preferred but not required
- Self-starter who takes the initiative and maintains excellent follow-through and follow-up
- Technical mindset and curiosity, highly organized, goal-oriented, sense of urgency, detail-oriented and able to manage changing priorities
- Ability to adapt to a fast-paced dynamic environment
- Ability to work with minimum supervision but as part of a tight-knit team
- Capacity to prioritize and meet deadlines, understand business needs and objectives
- Excellent interpersonal, verbal and written communication skills
- Strong knowledge of MS office, including Microsoft Excel, Word, PowerPoint and Outlook
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