Front Desk Administrator

4 weeks ago

Brandon, Canada Maple Leaf Foods Full time

**The Opportunity**: The Front Desk Administrator will support the Brandon operations. The Administrator will greet and screen office and plant visitors, provide administrative support to office staff, and maintain and organize all office equipment and supplies.
**Snapshot of a Day-in-the-Life**:

- Efficiently manage all mainline incoming calls; including answering calls and forwarding messages on a daily basis to the appropriate individuals/departments in a courteous, helpful and professional manner.
- Greet and screen office visitors; call employees and advise of guests or special deliveries.
- Act as a key liaison with courier services; including organization and sorting of deliveries in the mailroom (both internal and external), bill of ladings, courier mail, courier supplies, and bills for payment.
- Train employees for relief on reception desk and vacation coverage.
- Proactively create and update phone lists for Brandon operations. Including being main contact for all Brandon plant cell phones, maintaining accurate phone assignments and bills.
- Effectively maintain office supplies; place and receive all orders, track inventory, and ensure delivery throughout office.
- Administrative support to all office staff.
- Provide overhead management support to the Finance Manager as well as other Managers as required.
- Assist in the annual overhead budgeting process for office management overheads.
- Process and verify all Cafeteria deposits.
- Deposits taken to the bank on a weekly basis
- Maintain the meeting room & company vehicle calendars to ensure all booking requests are handled quickly and efficiently.
- Responsible for care and upkeep of maintenance schedule of the company vehicle
- Responsible for the maintenance and organization of the mailroom.
- Special Project and other duties as requested
- Critical weekly and monthly deadlines are met and provide accurate and timely reporting
- Arrangements are completed in advance of prearranged tours and guest visits
- Support Plant Continuous Improvement projects and achievement plant targets
- Overhead management support provided to Assigned Budget Manager
- Provide Administrative Support to Plant Manager

**What You’ll Bring**:

- Experience in a Front Desk Position is an asset
- Proficiency with MS Office and SAP is an asset
- The ability to work cross-functionally
- Excellent interpersonal and communication skills
- Strong leadership and team building skills
- Valid Manitoba drivers license

**What We Offer at Maple Leaf Foods**:

- Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
- An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
- Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.
- Defined Contribution Pension Plan with company matching that starts on your first day of employment.
- Learning and development opportunities, including workshops, ‘speaker series’ events, and resources that allow you to develop your skills and progress your career.
- Comprehensive tuition reimbursement program that supports continuous learning and development of our team members through investment in eligible degrees, diplomas, professional certification, or trades programs.
- Supporting our deep commitment to community impact, we offer up to two paid days annually to volunteer at a cause of your choice.

**About Us**: We’re a carbon neutral food company on a purposeful journey to Raise the Good in Food through better nutrition, safer food and workplaces, more humane animal care, and environmental sustainability efforts that protect our planet. We care about our communities and commit to reducing food insecurity in Canada. Join us on the journey. Let’s build a better future, together.

We’re passionate about food. For more than 100 years, we’ve made delicious, healthy protein that Canadians love under iconic national and regional brands, like Maple Leaf®, Schneiders®, and Greenfield Natural Meat Co.® We’re on a journey to become the most sustainable protein company - not just in Canada - but on earth.
- We are carbon neutral.
- We are one of the only food companies in Canada to set science-based targets.
- We aim to reduce our environmental footprint by 50% by 2025.

We’re a global food company with more than 13,500 team members. We operate sites in 20+ locations across Canada. We also have locations in the U.S. and Mexico, and do business in Asia.
**A diverse and inclusive work environment**: Championing diversity and inclusion is a critical component to advancing our collective purpose and vision

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