Operations, Pharma Specialist

1 week ago

SaintLaurent, Canada DSV Full time

If you are a current DSV employee and interested in a position in another country,please contact your Human Resource representative to discuss the process and requirements of applying.
- Job area: Freight Forwarding**DSV - Global Transport and Logistics**

Location: CAN - Saint-Laurent, Rue Beaulac
Job Posting Title: Operations, Pharma Specialist
Time Type: Full Time

Purpose of the position
To process routine to moderately complex transactions, including all related activities to import/export operations for both air and ocean modes. Perform duties related to document preparation and traffic coordination with specialty knowledge around Pharmaceuticals. Perform all duties correctly, cost-efficiently, within Company standards, and under the direct supervision of the Department Supervisor/Manager.

Key Tasks
- Receive, review, and process documentation from DSV worldwide offices/agents.
- Confirm terms/acceptance of shipping with freight payer.
- Communicate with worldwide offices/agents regarding proper documentation for imports and exports. - Work with DSV brokerage department and outside brokerage firms to obtain Customs release and other government agency releases as appropriate.
- Process delivery of cargo, invoicing client/brokerage team, updating tracking system and collection of receivables within defined Company time frames.
- Coordinate the release of goods from the carrier, Customs, or other governmental agency examinations that may be required.
- Provide customer with pre-alert and daily updates on status of their shipment (track and trace, My DSV) and referring them to a higher-level authority when questions are beyond scope of responsibility
- Adhere to all domestic and international shipping regulations.
- Advise department Supervisor/Manager of any transaction problems or irregularities.
- Adhere to all company policies, procedures, and guidelines, such as the Code of Conduct, assigned work schedules, and attendance requirements.
- Issue insurance certificates (if applicable)
- Follow SOP for handling instruction
- Report any cargo damages and prepare preliminary claim to all parties involved
- Ensure KPI requirements are followed (billing, data quality, mandatory fields, auto-rating,etc)
- Approve subcontractor invoices
- Ensure all cost accrual are accurate
- Perform other duties, as assigned.
- Pharmaceutical:

- Ensure all shipments within control are compliant with the current Pharmaceutical & Healthcare Policy and the PharmaQMS, as well as the Divisional Pharmaceutical & Healthcare Services Catalogue (Services Catalogue)
- Ensure prompt issue resolution and optimal consulting and support in respect of storage, handling and transportation - Manage all locally controlled pharmaceutical and healthcare business partners and coordinate necessary training or qualification needs
- Ensure the lane characterisation, business partners, are completed within Validaide
- Handle (Pharma) shipments of key accounts and demonstrate operational excellence in doing so
- Support team members and provide guidance for operational processes, issues, documentation and compliance and act as first contact point of Pharma related escalation needs
- Assist Sales in compiling quotes (provide rates, tariffs, etc.) and account implementation, ensuring a smooth transition from Sales to Operations.
- All staff:

- Perform assigned tasks to support DSV meets its objectives and targets regarding quality, health, safety and environment and follow all requirements as set out in the Quality Health Safety Environment policy.
- It is the responsibility of all staffs to ensure that their day to day activities embrace sustainability/Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace.
- Due to the dynamic nature of our industry, your accountabilities and role may change.

Function / Market & Industry Knowledge / Business Acumen / Process working - Expertise in the areas of Air & Ocean Imports, and/or Air Exports
- Knowledge of all DSV products
- Thorough and comprehensive knowledge of DSV strategy, structure and pricing

Skills & Competencies
COMMUNICATION & PRESENTATION - Ability to influence and convince others in a way that results in acceptance and agreement
- Ability to shape conversations to ensure focus and understanding
- Effective listening
- Willingness to engage in constructive confrontation
- Ability to clearly and concisely present both written and/or oral information
- ACCOUNTIBLITY
- Credibility
- Assertiveness - Capable to make informed judgments and to generate practical, timely solutions
- Ability to find pragmatic solutions by using decision making techniques
- Willingness to involve stakeholders in decision making process, to get buy-in and to implement solutions
- Supports organizational commitment to ISO 9001, ISO 45001 certification - Montreal location
- CUSTOMER ORIENTATION
- Readiness to continuously focus on

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