Reports Coordinator

3 days ago


SaintLaurent, Canada PRIORITY FIRE EQUIPMENT Full time

**1. JOB OBJECTIVES**

The Reports Coordinator will work closely with the inspection team to prepare reports following visits by technicians to industrial and commercial buildings in the greater Montreal area. You will work in a fast-paced environment that requires attention to detail. The goal is to elevate the to a Coordinator position within the department.

**2. PRIMARY FUNCTIONS**

**Tracking**
- The reports coordinator is responsible for ensuring that the entries on the Reports Progress Spreadsheets are in the correct order so that the reports are processed within a reasonable turnaround time.
- The reports coordinator is responsible for tracking that reports are submitted & received from the technicians within the required turnaround time using the Reports Progress Spreadsheets. If not received, they follow up with the scheduling team to ensure the reports are submitted on time.

**Report Processing**
- Once all reports are received, the reports coordinator is responsible for processing the annual inspection report OR 537 verification report. This includes ensuring the report is in the correct format (excel), updating OR entering the information to reflect the current year’s results using technician’s submitted reports.
- It is the reports coordinator’s responsibility to put together a list of deficiencies, recommendations & forecasted items based on what was noted by the technician. Once put together, the list is sent to the Deficiency Estimator for code referencing & pricing.
- It is the reports coordinator’s responsibility to PDF the report and finalize it for the account manager to send it to the client.
- The reports coordinator is responsible for processing the annual inspection OR 537 verification reports.

**3. ACADEMIC TRAINING**

Secondary 5 diploma

**4. EXPERIENCE, COMPENTENCIES AND APTITUDES**
- Knowledge of the fire protection industry (an asset)
- Experienced and fast at data entry
- Attention to detail and accuracy
- Resourceful, ambitious and hardworking
- Reliable, conscientious and has common sense
- Organized and able to manage priorities effectively
- Languages: proficient in French and English, written and spoken

**1. OBJECTIFS DU POSTE**

L'administrateur chargé des rapports travaillera en étroite collaboration avec l'équipe d'inspection pour préparer les rapports suite aux visites des techniciens aux bâtiments industriels et commerciales dans la grande région de Montréal. L’adjoint effectuera ses tâches dans un environnement à rythme rapide qui nécessite un bon souci du détail. L’objectif est d’élever l’adjoint administratif à un poste de coordonnateur au sein du département.

**2.** **PRINCIPALES RESPONSABILITÉS**

Suivi
- Le coordinateur des rapports est chargé de veiller à ce que les entrées dans les feuilles de calcul de l'état d'avancement des rapports soient effectuées dans le bon ordre afin que les rapports soient traités dans un délai raisonnable.
- Le coordinateur des rapports est chargé de vérifier que les rapports sont soumis et reçus des techniciens dans les délais requis à l'aide des feuilles de calcul de l'état d'avancement des rapports. Si les rapports ne sont pas reçus, il assure le suivi auprès de l'équipe de planification pour veiller à ce qu'ils soient soumis à temps.

Traitement des rapports
- Une fois tous les rapports reçus, le coordinateur des rapports est chargé de traiter le rapport d'inspection annuel OU le rapport de vérification 537. Il s'agit de s'assurer que le rapport est dans le bon format (excel), de mettre à jour OU de saisir les informations pour refléter les résultats de l'année en cours à l'aide des rapports soumis par les techniciens.
- Il incombe au coordinateur des rapports de dresser une liste des déficiences, des recommandations et des éléments prévus sur la base de ce qui a été noté par le technicien. Une fois établie, la liste est envoyée à l'estimateur des déficiences pour référencement et tarification.
- Il incombe au coordinateur des rapports de produire le rapport en format PDF et de le finaliser pour que le gestionnaire de compte puisse l'envoyer au client.
- Le coordinateur des rapports est responsable du traitement des rapports d'inspection annuelle ou de vérification 537.

**3. FORMATION ACADÉMIQUE**

Secondaire 5 complété

**4. EXPÉRIENCE, COMPÉTENCES ET APTITUDES**
- Connaissance du secteur de la protection incendie (un atout)
- Expérimenté et rapide à la saisie de données
- Souci du détail et de la précision
- Débrouillard, ambitieux et travaillant
- Fiable, consciencieux et doté de bon sens
- Organisé et capable de gérer efficacement les priorités
- Langues: compétent en français et en anglais, écrit et oral.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
-



  • Saint-Laurent, Canada CAE Full time

    **About This Role** **Lead - Consolidation Financial Reporting** Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world class company and industry leader with projects to which you would be proud to contribute? Come share your passion with...


  • Saint-Laurent, Canada MICHAEL ROSSY LTÉE Full time

    **MARKETING COORDINATOR** Looking for an experienced Marketing Coordinator with a passion for both traditional and digital marketing to support the company’s rapid growth. **Roles and responsibilities**: - Supporting marketing initiatives - Generating Marketing & Sales reports - Marketing Budget & Invoices - Tracking and reporting - Flyer...

  • Service Coordinator

    4 weeks ago


    Saint-Laurent, Canada Enersys Full time

    Learn More About Our Company **Job Purpose**: Coordinate and execute administrative and supportive account, sales and service activities. Handle questions, complaints and requests from customers, within company policies and procedures, in order to support the unit in realizing commercial objectives and contribute to customer satisfaction **Essential Duties...

  • Service Coordinator

    3 weeks ago


    Saint-Laurent, Canada Enersys Full time

    Learn More About Our Company **Job Purpose**: Coordinate and execute administrative and supportive account, sales and service activities. Handle questions, complaints and requests from customers, within company policies and procedures, in order to support the unit in realizing commercial objectives and contribute to customer satisfaction **Essential Duties...

  • Import Coordinator

    3 weeks ago


    Saint-Laurent, Canada Lanctot Ltée Full time

    **WHY CHOOSE LANCTÔT?** Since 1953, Lanctôt Ltée has been a Canadian family business specializing in the distribution and production of high-end products and brands in 7 industries: Skiing, Cycling, Golf, Outerwear, Team Sports, Fashion and Optic. THE BENEFITS: - Group insurances after 3 months - RRSP program with employer contribution after 1 year - A...

  • Tests Coordinator

    4 weeks ago


    Saint-Laurent, Canada CAE Inc. Full time

    Role and Responsibilities **The role we are offering you**: The Tests Coordinator main role within the Magnetic Anomaly Detection (MAD) Engineering group is to lead the verification and validation (V&V) team to ensure software releases have gone through rigorous testing in line with our internal software processes. The tests coordinator is tasked, with his...

  • Tests Coordinator

    3 weeks ago


    Saint-Laurent, Canada CAE Inc. Full time

    **Role and Responsibilities** **The role we are offering you**: The Tests Coordinator main role within the Magnetic Anomaly Detection (MAD) Engineering group is to lead the verification and validation (V&V) team to ensure software releases have gone through rigorous testing in line with our internal software processes. The tests coordinator is tasked, with...


  • Saint-Laurent, Canada CAE Full time

    **Role and Responsibilities** If you’ve taken a plane to any destination in the world, chances are, your pilot was trained by CAE. With its strong customer focus, the Digital Accelerator team is dedicated to elevating the training experience to make pilots the best they can be. **Here are few reasons why folks love working at CAE!** - Meaningful work...

  • Office Coordinator

    2 months ago


    Saint-Laurent, Canada TRANSTEX Full time

    Reporting to the HR Director, the Office Coordinator is an enthusiastic and reliable individual who will be responsible for the smooth running of the office on a day-to-day basis and support the department heads and HR. He/She will coordinate office activities and operations while providing administrative support to local management and corporate shared...

  • Marketing Coordinator

    2 months ago


    Saint-Laurent, Canada ProEV - a division of ECI Full time

    Promark Electronics is a manufacturer of custom electronics for OEMs since 1987. We manufacture products such as wire harnesses, custom cable, electromechanical assemblies, and full system assemblies/box builds. Servicing customers globally, in a wide variety of industries including E-mobility, Industrial technology, Medical devices, Aerospace and Space, and...

  • Marketing Coordinator

    3 weeks ago


    Saint-Laurent, Canada ProEV - a division of ECI Full time

    Promark Electronics is a manufacturer of custom electronics for OEMs since 1987. We manufacture products such as wire harnesses, custom cable, electromechanical assemblies, and full system assemblies/box builds. Servicing customers globally, in a wide variety of industries including E-mobility, Industrial technology, Medical devices, Aerospace and Space, and...

  • Marketing Coordinator

    2 weeks ago


    Saint-Laurent, Canada ProEV - a division of ECI Full time

    Promark Electronics is a manufacturer of custom electronics for OEMs since 1987. We manufacture products such as wire harnesses, custom cable, electromechanical assemblies, and full system assemblies/box builds. Servicing customers globally, in a wide variety of industries including E-mobility, Industrial technology, Medical devices, Aerospace and Space, and...

  • Marketing Coordinator

    8 hours ago


    Saint-Laurent, Canada ProEV - a division of ECI Full time

    Promark Electronics is a manufacturer of custom electronics for OEMs since 1987. We manufacture products such as wire harnesses, custom cable, electromechanical assemblies, and full system assemblies/box builds. Servicing customers globally, in a wide variety of industries including E-mobility, Industrial technology, Medical devices, Aerospace and Space, and...


  • Saint-Laurent, Canada Purolator Full time

    **Posting Date**: **Posting Number: 64298** **Work Location Type**: **Job Code**: 1209 **Location**: Montreal Hub **Reports to**: Senior Consultant Return to Work It’s not a package. It’s a promise®. As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60...


  • Saint-Laurent, Canada BELFOR CANADA INC. Full time

    **Position Overview** Reporting to the Divisional / General Manager, the Commercial Coordinator is an administrative role, which monitors, oversees and performs the day to day reporting of a Commercial Project. This position executes, manages and delivers all administration support to the Commercial team. This role works in collaboration with the Project...

  • Marketing Coordinator

    3 weeks ago


    Saint-Laurent, Canada ProEV - a division of ECI Full time

    Promark Electronics is a manufacturer of custom electronics for OEMs since 1987. We manufacture products such as wire harnesses, custom cable, electromechanical assemblies, and full system assemblies/box builds. Servicing customers globally, in a wide variety of industries including E-mobility, Industrial technology, Medical devices, Aerospace and Space, and...

  • Flight Coordinator

    2 months ago


    Saint-Laurent, Canada ACASS Full time

    ACASS, a leading provider of international business aviation support solutions is looking for a **Flight Coordinator **capable of coordinating and supporting activities related to the successful trip management of our aircraft fleet, working with internal departments, clients, crew, and service providers across the globe. Interested in a great career...

  • Flight Coordinator

    2 months ago


    Saint-Laurent, Canada ACASS Full time

    ACASS, a leading provider of international business aviation support solutions is looking for a **Flight Coordinator **capable of coordinating and supporting activities related to the successful trip management of our aircraft fleet, working with internal departments, clients, crew, and service providers across the globe. Interested in a great career...

  • Flight Coordinator

    2 months ago


    Saint-Laurent, Canada ACASS Full time

    ACASS, a leading provider of international business aviation support solutions is looking for a **Flight Coordinator **capable of coordinating and supporting activities related to the successful trip management of our aircraft fleet, working with internal departments, clients, crew, and service providers across the globe. Interested in a great career...

  • HRis Coordinator

    3 weeks ago


    Saint-Laurent, Canada Weir Group Full time

    Role: HRIS Coordinator Location: Canada -Remote Business Need / Purpose of Role: The purpose of the HRIS Coordinator role is to ensure auditing and compliance with various HRIS systems such as ADP CAN, ADP USA, Oracle, Kronos, and Workday. This includes managing data integrations among internal HRIS systems and manipulating data to ensure it is appropriate...