Team Assistant

3 weeks ago

North Bay, Canada Niijaansinaanik Child and Family Services Full time

Reporting to the assigned Services Supervisor, the Team Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The Team Assistant will also provide support to ensure that administrative systems are functioning effectively and efficiently in support of smooth implementation of Niijaansinaanik’ s services for staff, clients, visitors, and the public at large. The Team Assistant will also be responsible for clerical and reception duties as required.

KEY JOB FUNCTIONS
- Assists with establishing and maintaining computerized and manual filing systems as required
- Assists with the collation and maintenance of computerized monthly travel expense claims and other computerized documents
- Assists with the collation and maintenance of monthly and quarterly statistical reports, quarterly financial reports, budget submissions, and year-end reports
- When performing reception duties: greet visitors and ascertain nature of business, assist with troubleshooting problems, refer to appropriate person or department, assist with necessary forms, paperwork, and letters, follow-up for resolution, redirect non-routine requests to the Supervisor of Manager, ensure that the reception area in organized and neat at all times

Minimum Education & Experience
- College diploma in business administration or related field with 3-5 years of experience providing direct administrative support to a program OR
- minimum Grade 12 education with a minimum of five years’ administrative support experience substantially similar to this position’s responsibilities as listed

Knowledge Requirements
- Have knowledge of standard office procedures
- Have extensive knowledge of computers and standard computer software programs (e.g. Excel, Word).
- Working knowledge of a multi-line phone system, office equipment: fax, photocopiers, shredder, scanners etc.
- Knowledge of Niijaansinaanik Child and Family Services programs and services

Other Requirements
- The employee is required to provide their own vehicle for use on the job, and has the ability to travel
- Must provide a Class ‘G’ Ontario Driver’s License
- Must provide a clear Police Records Check
- Must have $1M automobile insurance
- Must provide an acceptable three-year uncertified Driver’s Abstract

Work Site Location:

- **North Bay Office location**

Bonnie Reid, Director of Human Resources

Niijaansinaanik Child and Family Services

Application deadline is:
March 20th at 4:00 p.m.

**REQUIREMENTS**:

- Qualifications: Administrative Assistant or related diploma; Two (2) years experience in an administration position in a First Nation or Aboriginal social services agency
- Knowledge of Niijaansinaanik Child and Family Services programs and services
- Respect for, sensitivity towards as well as knowledge and understanding of Anishnawbek culture,
- traditions and the Seven Grandfather Teachings
- Have knowledge of standard office procedures
- Have extensive knowledge of computers and standard computer software programs (e.g.
- Excel, Word).
- Working knowledge of a multi-line phone system, office equipment: fax, photocopiers, shredder,
- scanners etc.
- Must provide a clear Police Records Check
- Must provide a Class ‘G’ Ontario Driver’s Licence, have access to a vehicle and have the ability to
- travel
- Must have $1M auto insurance liability coverage
- Must provide a three-year uncertified Driver’s Abstract
- Niijaansinaanik Child and Family Services is a provincially designated Child Well-Being Agency that provides Prevention and Protection, Child and Family services that reflect values, beliefs and principles rooted within the Anishinabek culture. We serve the communities of Wahnapitae, Dokis, Henvey, Magnetawan, Shawanaga, and Wasauksing First Nations._

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