Communications and Branch Support

4 months ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 63177
Ministry: Public Service Commission
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Multiple vacancies
Scope: Open Competition
Closing Date: October 10, 2024
Classification: Administartive Services 6E

**Salary**: $2,135.71 to $2,625.90 bi-weekly ($55,742 - $68,535/year)

The Public Service Commission (PSC) ensures Alberta has a professional, non-partisan and diverse public service that proudly serves Albertans. The expertise and talent that PSC staff bring to their work is critical to our overall success, as our Ministry is responsible for delivering HR services in all HR functional areas, internal communications, and employee engagement to the Government of Alberta.

**Role Responsibilities**:
Reporting to the Executive Director (ED), APS Communications and Employee Engagement, the Branch Executive Support and Communications Administrator will provide comprehensive administrative support to the ED, and issues management and office administration for the branch.

**Job duties will include**:

- Providing issues management, coordination, and tracking.
- Administrative support for the ED’s meetings.
- Managing the flow of information in the branch, including through ARTS.
- Maintaining records and managing assets and supplies for the branch.
- Provide direct comprehensive executive support services to the Executive Director including records management. Provide administrative support to branch leadership team (as appropriate).
- Compile, organize and assemble background and research materials including, but not limited to, PSC and cross-ministry meetings, scheduling one-on-one briefing meetings with the Deputy, and preparing the weekly Executive Team package and communications other branch specific updates for ET meetings to ensure Executive Director is appropriately prepared for meetings and events.
- Represents the branch, along with Manager, at Issues Managers' meetings to facilitate information flow, cross-divisional learning and project work.

**Monitors expenditures associated with the branches budget including**:

- Review financial reports, invoices, and approval forms for completeness, accuracy, and appropriate signatures.
- Review monthly statements to monitor and reconcile spending. Invoice coding and processing payments.Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Creative Problem Solving**: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.

**Agility**: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.

**Drive for Results**: Sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives.

**Building Collaborative Environment**: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community and other Government ministries/agencies to meet client and ministry goals and objectives.

**Developing Networks**: Ability to interact positively, build relationships and work effectively with others.

**Qualifications**:
**Requirement**:
High school diploma and 4 years of related experience.
Executive level administrative support, including calendar management, meeting support.
Strong written and oral communications skills.
Strong time-management and organizational skills.
Understanding of procurement, budget and records management practices.

Assets:

- Professional Administrative Certification or Office Administration Diploma.
- Experience supporting a Communications office.
- Microsoft 365, Teams, SharePoint, Acrobat Pro, 1GX Workplace Administrator (WPA), One Government Experience (1GX), BERNIE, ARTS.

Equivalencies will be considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Refer to

**Notes**:
This competition is used to fill more than one vacancy and future opportunities at the same level or at the lower classification.

**Hours of Work**:
7.25 hours per day / 36.25 hours per week - Monday to Friday, 8:15 am to 4:30 pm.

**Links and information on what the GoA has to offer to prospective employees.**
- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance
- Opportunity to participate in flexible work arrangements such as working from home

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