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Business Operations Coordinator

4 weeks ago

Vancouver, Canada PHSA Full time

**Business Operations Coordinator**

Children's & Women's Health Center

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Business Operations Assistant provides confidential administrative and business operations support to the Department under the supervision of the Manager, Business Operations. The role is responsible for day-to-day activities of the Department including acting as a first point of contact and triaging queries effectively, coordinating logistics, office inventory management, supplier engagement, partaking in departmental projects and taking direction from other designated personnel as appropriate. The Business Operations Assistant follows administrative policies and procedures and works independently with mínimal direction to balance priorities and workflow. The Business Operations Assistant interacts with senior leaders, managers/directors, clinical staff and administrative support staff across the organization to convey information and professionally represent the interests of the Department, utilizing strong communication abilities and facilitating the exchange of information. The Business Operations Assistant determines courses of action from established alternatives to make decisions that will have a positive impact in the Department and exercises initiative, judgment and problem-solving skills to complete confidential, time-sensitive work. Judgments affect the accuracy and acceptability of further processes or services in the organization.

**What you’ll do**
- Responsible for maintaining day-to-day operations in the Department, providing reception support that respects confidentiality and ensures that administrative matters are organized and dealt with in a professional manner.
- Manages office inventory, assisting in the related budget development ensuring information is current and accurately compiled, monitors expenditures, ensures invoices are authorized to predetermined amounts and analyzes and reports variances. Completes purchase requisitions/online purchasing and forwards for processing and ensures invoices are authorized for payment and submitted for payment.
- Coordinates meetings ensuring well-prepared and timely agendas, identification of and notification to interested parties, compilation of background information and supporting materials and preparation of packages/summary documents to assist in decision making and meeting facilitation. Attend meetings as required.
- Designs and maintains efficient documentation and distribution systems for a variety of records and files including confidential information, such as human resources and financial information relating to the management of the Department using methods that can be easily accessible to assigned staff.
- Participates in the development and maintenance of administrative and clinical policies and helps to ensure all staff are aware of and adhere to policies and procedures.

**What you bring**

**Qualifications**:
Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

**Job Type**:Regular, Full-time

**Location**:4500 Oak Street, Vancouver

**Closing date**:App