Temporary Full Time Christmas Hamper Coordinator

2 months ago

Kingston, Canada The Salvation Army Full time

The Christmas Hamper Coordinator provides general oversight and direction to the Hamper and Food Drive campaigns. The Christmas Hamper Coordinator organizes, directs, and supervises the work performed by Christmas hamper Campaign Worker. They will also ensure adequate volunteer coverage to assist with the campaign.

**KEY RESPONSIBILITIES**:
**Administration**
- Work in partnership with the Toy Drive Coordinator and CFS staff to ensure smooth campaign
- Recruit, train and provide supervision to volunteers who assist with the Christmas Hamper or Food Drives
- In cooperation with the Hamper Campaign and CFS staff, ensure all campaign information is updated and promoted to the community and partnering agencies
- Secure donations or sponsors to assist with food and refreshments for Hamper volunteer an
- Maintain confidential records of client information
- Answer telephone, manage and/or redirect calls as appropriate
- Prepare, coordinate and distribute correspondences as required
- Update information and materials as required throughout the campaign
- Coordinate team meetings together with the Toy Drive Campaign
- Complete final campaign report to director to include campaign highlights and recommendations

**Hamper Program**
- Provide direction and supervision to campaign assistant
- Develop timeline of events and important dates
- Represent The Salvation Army at campaign fundraising and community events
- Secure campaign volunteers for registration, distribution and campaign administrative needs
- Provide volunteer onboarding, training and support throughout the campaign
- In partnership with other Campaign leads, liaise with community agencies and businesses to promote the Hamper Campaign and Virtual Food Drives
- Provide support to other seasonal campaigns as required
- Oversee and assist with preparation of registrant gift card packages
- Collect and forward statistical information as required
- Manage the preparation of hamper certificate packages to delivered through the Fire department and Police Services or for Agency pick ups

**Seasonal Food Drives**
- Work in cooperation with the CFS staff to coordinate the Christmas Hamper Food Drive
- Liaise with the City, Community Agencies and Businesses to promote Food Drives
- Create and maintain a shared spreadsheet with pertinent Food Drive information and timelines
- Ensure there is a regular pick up and/or delivery schedule for Food Drive donations
- Collect, record and forward statistical information as required

Perform other position related duties as required.

**WORKING CONDITIONS**:

- This is a Seasonal Full-time position based on up to 40 hours per week.
- Shifts may include days, afternoons, evenings, weekend shifts, and split shifts, Monday through Saturday. Applicable shifts include a ½ hour unpaid meal break.
- Flexibility in scheduling is required as schedule may vary from week to week.
- Ability to lift/move more than 10 lbs. (4.5kg).
- This job requires reaching, bending, stooping and, working in a standing position
- Required to wear appropriate Salvation Army identification.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Completion of high school

**EXPERIENCE AND KNOWLEDGE**:

- Minimum of one (1) year of prior related experience working in community-based programs would be a definite asset.
- Experience in office administration.
- Experience with general office equipment and must have strong skills and experience using word processing (WORD); spread sheet use (EXCEL).
- Valid Ontario Class “G” Driver’s License, personal vehicle required and insurance, current copy of driver’s abstract for review and verification that is satisfactory to The Salvation Army, in its sole discretion, is required.

**SKILLS AND CAPABILITIES**:

- Excellent interpersonal skills, integrity, and adaptability.
- Ability to multi-task and work well in a fast-paced office setting; attention to detail, problem solving and analytical skills.
- Self-motivated/disciplined.
- Lead by example, by demonstrating a strong work ethic and a willingness to learn and be flexible in the face of change.
- Ability to maintain information in confidence and exercise good judgement.
- Demonstrated ability to work independently and participate as an active and responsible team member in a cooperative team environment.
- Exhibit good listening skills, have strong oral/written communication skills.
- Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
- Honest, courteous, and punctual; prepared to act in the best interest of employer.
- Represent the organization in a positive, professional, and engaging manner.
- Treat the property of The Salvation Army with due care and caution.
- Attentive listening skills for the purpose of supervision, coaching, and conflict resolution.
- Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salv

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