Legal Receptionist

**Location**:Vaughan, Ontario.

**Start Date**:Immediately.

**Hours**:Monday to Friday, 9 am to 5 pm. Full time. In-person only. This is not a remote work position.

**Wages**: 35,000 to 40,000 per year.

**Duties and Responsibilities**:

- Manage our firm’s multi-line telephone system to receive incoming calls.
- Screen incoming telephone call inquiries to determine the nature of the telephone call and provide standard information related to our legal services.
- Take and deliver messages and route incoming telephone calls to the appropriate staff person.
- Welcome in-person visitors upon arrival. Direct visitors to the appropriate staff person and / or office or boardroom.
- Organize in-person visitor schedule to prevent overlap and multiple bookings.
- Receive, sort, and distribute daily mail and deliveries.
- Arrange for couriers.
- Keep front reception, kitchenette area and boardroom tidy.
- Perform various clerical duties such as filing, photocopying, and faxing on an as-needed basis.
- Process client or other payments.
- May be asked to run minor errands outside of office such as attending post office to arrange a courier or pick up mail.
- May be asked to assist other law clerks or lawyers of the firm as required and as appropriate.
- Any other basic administrative duties or tasks as deemed appropriate.

**Required Skills**:

- Basic knowledge of general office procedures including filing, faxing, and printing and copying.
- Basic word processing computer skills.
- Proficient in receptionist and telephone practices, etiquette, and decorum.
- Professional attitude and appearance.
- Excellent organizational skills.
- Positive customer service attitude is a must.
- Must be able to maintain confidential and sensitive information.

**Education and Experience**:

- Highschool diploma or equivalent.
- 1 - 2 years’ experience in an office setting with an emphasis in accounting, reception or clerical work is required. We would prefer experience in a law firm environment.