Office Agent Class Ii

2 months ago

Montréal, Canada Lester B. Pearson School Board Full time

**CAREER DEVELOPMENT SERVICES**

**Director: Mark Newton**

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

AND

Have some knowledge of office automation.

**Other Requirements**:

- Ability to multi-task
- Strong Knowledge of Microsoft Office - Word, Excel and Access,
- Testing Required
- Excellent command of written English
- Strong interpersonal skills and ability to interact positively with a varied clientele at the reception
- Fluency in other languages an asset
- Must be able to work as part of a team
- Ability to meet deadlines, particularly during peak periods
- Must be able to effectively communicate updates and information to other staff members
- Available to work through summer and March break
- Knowledge of JADE is an asset
- Knowledge of MS Access is an asset

**Nature of the work**

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements.

**Daily Tasks/Dossiers**:

- Perform all duties related to reception
- Must have the ability and disposition to deal with all students
- Must work with JADE/Tosca to maintain files
- Manage the maintenance of student files and update necessary documentation
- The employee may be required to enter scanned documents into a computer
- The employee may be required to collect pending fee payments, provide receipt and ensure the delivery and compilation of those payments
- The employee fills out forms, form letters, notices or any other simple document of the same nature and forwards them, as required
- The employee may be required to receive, stamp, sort and file documents
- Prepare requested documents for students
- Perform any other related duties

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