Executive Secretary

**INTERNAL AND EXTERNAL POSTING**

**Priority will be given to qualified Cree Beneficiaries**

**OPEN POSITION**

Executive Secretary

**LOCATION OF WORK**

iiyiyiyiyhtiwin Research and Development

Chisasibi

**NATURE OF WORK**

In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in performing, in a relatively autonomous manner, secretarial duties of a complex nature for one or more persons.

The principal and customary work of an employee in this class of employment consists of carrying out the functions of an executive secretary for the Director of iiyiyiuiyhtiwin Research and Development.

**CHARACTERISTIC FUNCTIONS**

He or she greets visitors to his or her administrative unit, provides any information within his or her competence or refers them to the persons concerned; as instructed, he or she keeps the agenda of the person or persons for whom he or she works.

He or she drafts memorandums or bulletins from brief notes and works with others to set up a filing system; archives the documents in his or her sector according to the policy in effect.

He or she uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; carries out research on the Internet and follows up on electronic mail messages. He or she may be required to help, on occasion, colleagues with the common software and programs used.

He or she may be required to train new executive secretaries and to coordinate the work of support staff.

Prepares travel arrangements.

Types requisitions for invoices and payments.

If need be, he or she performs any other related duty.

**REQUIRED QUALIFICATIONS**

Schooling and experience

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority, and have four (4) years of pertinent experience.

Sufficient knowledge of the methods and practices used in running an office.

Knowledge of Cree and English is a requirement.

Knowledge of French is an asset.

Other requirements

Have a basic knowledge of office automation.

**EMPLOYMENT CONDITIONS**

Regular Full-Time.

35 hours/week.

**BEGINNING OF EMPLOYMENT**

As soon as possible
- In the above text, includes both the masculine and feminine forms._