Payroll and Bookkeeping Specialist

4 weeks ago

Montréal, Canada Plotly Full time

Payroll Administration Responsibilities:

- Managing employment tax compliance requirements across all jurisdictions (Canada, US, UK, Germany)
- Ensuring accuracy of all payroll data, such as, benefits forms, expense reimbursements, deductions
- Accurately entering payroll information
- Verifying and balancing of payroll on time
- Processing new hires, transfers, and terminations and keeping records up to date across systems (Bamboo, Wagepoint, NetSuite, etc.)
- Preparing and/or approving ROE’s and T4s/RL-1s as well as 1099s, W-2s and T4As
- Liaising with applicable government entities regarding payroll remittances and surveys
- Working with our payroll partners on stop payments/reversals
- Reviewing and maintaining worker’s compensation for all applicable jurisdictions
- Maintaining digital payroll filing system
- Auditing Payroll Registers
- Responding in a timely and appropriate manner to employee and management inquiries regarding payroll data
- Reviewing and maintaining worker’s compensation for all applicable jurisdictions
- Assistance with SR&ED calculations and research
- Review and evaluation of potential new payroll providers and systems
- Other related duties as assigned

Bookkeeping Responsibilities:

- Recording and maintaining all financial records
- Completing bank statement reconciliations at the end of each month
- Preparation of month-end and year-end journal entries (amortization entries, asset depreciation, etc)
- Preparation of month-end reconciliation reports for review
- Accounts payable, including monitoring invoices, proper general ledger coding, and payment set up
- Establishing accounting procedures and schedules that will enable the team to run more effectively
- Preparing and submitting quarterly tax filings (QST/GST) and monthly tax filings (PST)
- Other related duties as assigned

Job Requirements:

- 4+ years of experience with computerized full cycle payroll and bookkeeping administration in diverse jurisdictions
- Bi-lingual - Strong English and French written and oral communication
- Knowledge of Canadian federal, provincial, and US state wage and salary laws and regulations, prior international exposure is a definite asset
- Ability to work effectively in a remote team environment
- Record maintenance skills
- Ability to gather and analyze statistical data and generate reports
- Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues

Nice to have:

- Familiarity with NetSuite, Wagepoint, Trinet, Carta, CaptivateIQ and BambooHR is a strong asset
- CPA (Canadian Payroll Association) designation an asset

What We Can Offer You
- A way to put your skills to use enabling people around the world to better understand their data and make better decisions
- Knowledge-sharing with smart, motivated colleagues and folks working at the most sophisticated companies in the world
- Flexible schedule and generous PTO
- A promote-from-within philosophy
- Medical, dental, vision, and more benefits
- Company stock options
- Parental leave policy
- Learning and development program
- Community involvement
- Home office set up fund

About Plotly

At Plotly, you'll work alongside a diverse team of first-class scientists, engineers, developers and builders that challenge the status quo and set the bar high. We encourage each member of our team to explore and expand their skill sets on a continuous basis, to approach every problem with curiosity and an open-mind. Together, we make it possible for people everywhere to share data, facts and information.

Plotly is an equal-opportunity employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. If you require any accommodations, please let us know in advance.

Administration des salaires responsabilités:

- Gérer les exigences de conformité en matière d'impôt sur le travail dans toutes les juridictions (Canada, États-Unis, Royaume-Uni, Allemagne).
- Assurer l'exactitude de toutes les données relatives à la paie, telles que les formulaires d'avantages sociaux, les remboursements de dépenses et les déductions.
- Saisir avec précision les informations relatives à la paie
- Vérifier et équilibrer la paie dans les délais impartis
- Traiter les nouvelles embauches, les transferts et les cessations d'emploi et tenir les dossiers à jour dans tous les systèmes (Bamboo, Wagepoint, NetSuite, etc.).
- Préparer et/ou approuver les RE et les T4/RL-1 ainsi que les 1099, W-2 et T4A.
- Assurer la liaison avec les entités gouvernementales concernées en ce qui concerne les versements de salaires et les enquêtes.
- Travailler avec nos partenaires en matière de paie sur les arrêts de paiement et les contre-passations.
- Examiner et maintenir l'indemnisation des travailleurs pour toutes les juridictions appli

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