Executive Assistant to The President
2 weeks ago
Established in 1998, we are a high-quality manufacturing company with locations worldwide and class-leading design, product development, and automation capabilities. Our success in this highly competitive industry is supported by the efforts of our Associates who work together as a team and provide premium products and services to our customers. Since our establishment, or organization has grown to employ over 200 associates with plans to continue growing and providing our services to new customers.
**Position Summary**:
Reporting to the President of the organization, the Executive Assistant is responsible for proactively supporting the President as well as Senior Management in day-to-day functions. The Executive Assistant will provide the necessary support when communicating with senior company executives’ over-seas while performing the following administrative tasks. This can include, but is not limited to managing calendars, arranging meetings, taking meeting minutes, and working on special projects.
**ESSENTIAL FUNCTIONS**:
- Provides professional and personal administrative support to the President.
- Able to work a flexible work schedule including early morning and or evenings periodically as required.
- Coordinates Presidents’ calendar, schedules meetings, and appointments, both in-person and virtually.
- Provides real time transcribing support using software / programs provided by company during meetings and or events.
- Records and distributes notes and minutes to meeting attendees.
- Aids in reviewing department and company business plans and other organizational projects.
- Improves administrative processes to ensure effective time management.
- Acts as a point of contact as well as ensuring clear and consistent communication between all stakeholders
- Maintains confidential and sensitive information.
- Organizes an interprets data and other information as instructed.
- Prepares daily, weekly, monthly, quarterly, semi-annual, annual reports as directed.
- Completes a variety of special projects including creating PowerPoint presentations, project status reports, open items list.
**ADDITIONAL RESPONSIBILITIES**:
- Performs routine secretarial and clerical duties
- Travels when necessary for business functions and meetings
- Other duties that may be assigned as required.
**KEY PERFORMANCE INDICATORS**:
- Clear and accurate communication
- Attention to detail
- Meeting deadlines
- High level of organization
- Support business goals / objectives
**Qualifications**:
- College or University-level Business Administration program, or related.
- Three to five years of office experience preferably as an Executive Assistant or Personal Assistant.
- Must be able to communicate verbally and written in both English (Japanese considered an asset).
- Ability to transcribing from voice to text is essential.
- Proven organization, time management and communication skills.
- Proficiency with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
- Administrative and scheduling experience is an asset.
- Legally entitled to work in Canada.
**Job Types**: Full-time, Permanent
**Salary**: $55,000.00-$70,000.00 per year
**Benefits**:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Evenings
- Monday to Friday
- Night shift
- Overtime
Ability to commute/relocate:
- Bradford West Gwillimbury, ON: reliably commute or plan to relocate before starting work (required)
Work Location: One location
-
West Vancouver, Canada FIRST NATIONS BANK OF CANADA Full timeWE’RE HIRING! Executive Assistant to the President of FNB Trust Are you interested in a meaningful career where you can contribute to the financial well‐being and economic growth of Indigenous people and communities in Canada? The Trust is at an exciting time in its’ history, we’re growing, and as a result, we’re increasing our workforce with...
-
operations vice-president
3 weeks ago
Bradford West Gwillimbury, Canada Dr. Ma's Laboratories Inc. Full timeEducation: Bachelor's degreeExperience: 5 years or moreTasksAllocate material, human and financial resources to implement organizational policies and programsAuthorize and organize the establishment of major departments and associated senior staff positionsCo-ordinate the work of regions, divisions or departmentsEstablish financial and administrative...
-
operations vice-president
3 weeks ago
Bradford West Gwillimbury, Canada Dr. Ma's Laboratories Inc. Full timeEducation: Expérience: EducationBachelor's degreeTasksAllocate material, human and financial resources to implement organizational policies and programsAuthorize and organize the establishment of major departments and associated senior staff positionsCo-ordinate the work of regions, divisions or departmentsEstablish financial and administrative controls;...
-
Vice President, Quality
4 days ago
Bradford, Canada Aurora Cannabis Full time**About Us**: We are a global cannabis company driven by our passion to help people improve their lives. We have a diverse team who bring their best every day so Aurora can be the cannabis provider of choice for patients and consumers. We love our work, and we especially love our high quality, innovative brands that make up the Aurora family - from Aurora,...
-
Recreation Assistant
4 weeks ago
Bradford, Canada Levante Living - The Elden Full timeReporting to the Manager of Recreation, the Recreation Assistant/Aide assists in the planning, organization, and implementation of meaningful programs for the residents. Key Responsibilities Assist in the planning, organization and implementation of meaningful programs for the residents, in collaboration with the Manager of Recreation & Executive...
-
Executive Assistant to The CEO
2 weeks ago
West Vancouver, Canada First Nations Financial Management Board Full time**Position Overview** Reporting to the CEO, the Executive Assistant provides exceptional senior administrative support while handling multiple and simultaneous imposed deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. A professional and confident communicator, our Executive Assistant engages...
-
Vice President of Clinical Services
4 days ago
West Nipissing, Canada West Nipissing General Hospital Full time**Company Description** The West Nipissing General Hospital was built in 1977 and boasts a clean, modern facility, with over 100 beds in operation at any given time. The Hospital operates a 24/7 Emergency Department serviced by General Practitioners, visiting Surgeons, Anesthetists, and Internists. The West Nipissing General Hospital hosts regular...
-
office manager
7 days ago
Bradford West Gwillimbury, Canada The North Transportation Full timeEducation: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation,...
-
office manager
6 days ago
Bradford West Gwillimbury, Canada The North Transportation Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment,...
-
housekeeping room attendant supervisor
4 weeks ago
Bradford West Gwillimbury, Canada The Ridge Hotel & Suites Full timeEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksSupervise and co-ordinate activities of workersInspect sites or facilities to ensure safety and cleanliness standardsMaintain financial recordsAssist cleaners in performing dutiesCo-ordinate work activities with other departmentsEstablish work schedulesWork...
-
housekeeping room attendant supervisor
3 weeks ago
Bradford West Gwillimbury, Canada The Ridge Hotel & Suites Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksSupervise and co-ordinate activities of workersInspect sites or facilities to ensure safety and cleanliness standardsMaintain financial recordsAssist cleaners in performing dutiesCo-ordinate work activities with other departmentsEstablish work schedulesExperience1 year to...
-
Operations Manager
3 days ago
Bradford West Gwillimbury, Canada GFL Environmental Full timeOur GFL Environmental Liquid Division is growing, and we are looking for an Operations Manager to join our team in Bradford, Ontario! The Operations Manager oversees the business for the assigned division. This includes, but is not limited to, the customer service, safety, operational efficiencies and overall personnel management within the division....
-
Collections Specialist
2 days ago
Bradford West Gwillimbury, Canada Snap-On Tools of Canada Co. Full timePrimary responsibility is the management of the assigned EC portfolio. You are responsible for controlling loses, achieving delinquency goals and growing the portfolio. **Responsibilities**: **Develop the credit business **(approximately 30-40% of work time) Develop strong business relationships with regional sales management team and Franchisees Promote...
-
Senior Financial Analyst
1 day ago
Bradford West Gwillimbury, Canada Media Resources Inc. Full timeOn-Site (Eligibility to WFH as per Company’s policy) Schedule: Monday to Friday Summary: Reporting to the Director, Finance & Controller, the Senior Financial Analyst will be responsible for assisting with financial planning and budgeting processes, analyzing financial statements and reports, developing financial models, preparing projections,...
-
Senior Financial Analyst
3 weeks ago
Bradford West Gwillimbury, Canada Media Resources Inc. Full timeOn-Site (Eligibility to WFH as per Company’s policy) Schedule: Monday to Friday Summary: Reporting to the Director, Finance & Controller, the Senior Financial Analyst will be responsible for assisting with financial planning and budgeting processes, analyzing financial statements and reports, developing financial models, preparing projections,...
-
Senior Financial Analyst
3 weeks ago
Bradford West Gwillimbury, Canada Media Resources Inc. Full timeOn-Site (Eligibility to WFH as per Company’s policy) Schedule: Monday to Friday Summary: Reporting to the Director, Finance & Controller, the Senior Financial Analyst will be responsible for assisting with financial planning and budgeting processes, analyzing financial statements and reports, developing financial models, preparing projections,...
-
Senior Financial Analyst
4 weeks ago
Bradford West Gwillimbury, Canada Media Resources Inc. Full timeOn-Site (Eligibility to WFH as per Company’s policy) Schedule: Monday to Friday Summary: Reporting to the Director, Finance & Controller, the Senior Financial Analyst will be responsible for assisting with financial planning and budgeting processes, analyzing financial statements and reports, developing financial models, preparing projections,...
-
early childhood educator
7 days ago
Bradford West Gwillimbury, Canada Reach for the Stars Montessori Learning Academy Inc Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: Experience an assetWork settingChild care centreTasksDevelop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of childrenLead activities by telling or reading stories,...
-
early childhood educator
6 days ago
Bradford West Gwillimbury, Canada Reach for the Stars Montessori Learning Academy Inc Full timeEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsWork settingChild care centreTasksDevelop and implement child-care programs that support and promote the physical, cognitive, emotional and social development of childrenLead activities by telling or reading stories, teaching...
-
clubhouse attendants supervisor
2 weeks ago
Bradford West Gwillimbury, Canada Sodexo Live! at the Vancouver Convention Centre Full timeWork Term: PermanentWork Language: EnglishHours: 30 to 40 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 years or equivalent experienceWork settingConvention centreTasksArrange for maintenance and repair workAssist clients/guests with special needsBe the point of contact when in need to handle...