Programme Officer/precis Writer

2 months ago

Montréal, Canada United Nations Full time

Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. ANB provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the ICAO Universal Safety Oversight Audit Programme (USOAP) that monitors all Member States on a continuous basis.

The incumbent will report to the Head of the Integrated Planning Unit (IPU) within ANB and is primarily responsible for managing the planning, coordination and scheduling of the ANC sessional work programme, preparation of minutes of meetings of the ANC, and support the planning and coordinating of ANB involvement in the ICAO Assembly and related Safety and Air Navigation high-level meetings.

**Responsibilities**:
Function 1 (incl. Expected results)

Provides support to the Secretary of the ANC, achieving results such as:

- Manage the planning, coordination and scheduling of the sessional work programmes of the ANC, in consultation with ANB senior management, external bureaus and offices, and the Offices of the President of the Council and the Secretary General.
- Plan, coordinate and schedule meetings of the ANC, consolidating input from the President of the ANC, ANC Chairpersons, ANB management and other Secretariat members;
- Plan, coordinate and schedule technical matters to be presented to the Council, the Assembly and other high-level meetings, consolidating input from the Offices of the President, the Secretary General, from President of the ANC, ANB management and other Secretariat members;
- Identify potential risks that may delay ANC consideration and Council adoption of Annex and PANS amendments and subsequent delivery of these amendments to States, and implement mitigating action;
- Identify potential risks to the timely availability of documentation for meetings of the ANC and the Council, and implement solutions to improve or develop streamlined procedures for monitoring progress in the development of such documentation;
- Monitor the preparation of working papers, studies, etc. for the ANC, the Council and the Assembly relating to safety and air navigation matters, and managing any administrative and procedural matters as they arise;
- Prepare Minutes of ANC meetings, on the basis of notes, verbatim transcripts and/or tapes;
- Provide support in the planning and scheduling of the Laurel Award Committee meetings, including preparation of relevant documentation and arrangements for the Award presentations, coordinating as necessary with the President of the Air Navigation Commission and ANB management to ensure a successful award ceremony; and
- Provide advice to the President and Members of the ANC on procedural aspects of the work of the ANC and other bodies.

Function 2 (incl. Expected results)

Provides support on ANB involvement with the ICAO Assembly and ANB-related High-level Meetings (Category 2), achieving results such as:

- Manage the planning and coordination of ANB preparations for, and participation in, sessions of the Assembly and High-level meetings, including in relation to the agenda, documentation, scheduling, staffing, reports, and advice on procedural matters, by managing and prioritizing the work of IPU support staff in coordination with H/IPU;
- Identify potential risks to the timely availability of Assembly and high-level meetings documentation in accordance with relevant rules, and recommend mitigating actions to H/IPU, senior management and others as necessary;
- Recommend procedures to streamline the development and monitoring of documentation related to the Assembly and high-level meetings;
- Collaborate effectively with the Offices of the President, the Secretary General, senior ICAO management, and chairpersons of the Assembly and High-level meetings, to ensure the efficient conduct of relevant ICAO meetings.

Function 3 (incl. Expected results)

Manages and coordinates bureau-wide procedural projects within ANB, achieving results such as:

- Keep abreast of issues that impact procedures and processes and coordinate as needed the amendment of general administrative and procedural instructions and ANB Secretariat Instructions (ANSI);
- Communicate procedural changes with ANB staff and others, including Office of the President, Office of the Secretary General, and President of the ANC;
- Analyse the internal administrative and proced

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