Data Management Assistant(Iii)

3 weeks ago

Hamilton, Canada McMaster University Full time

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

**Housing and Conference Services**:
Housing and Conference Services (HCS) directly supports the University’s goal of advancing human and societal wellbeing and overriding vision of ‘educating for capability’. We currently provide a distinctive living and learning experience for 3600 students focused on key educational priorities including community development, personal growth and wellness, academic excellence, and inclusion.

HCS concurrently drives a positive McMaster experience for guests, alumni, staff, faculty and students by providing accommodation and event coordination, which meet the highest standards of service excellence. HCS is a proud and significant ancillary contributor to the financial health of the University and the core academic and research mission of McMaster.

HCS is currently in a time of significant expansion as capacity is expanding by 66% over the next 5 years. Moving from 3600 to 6000 bed spaces across 15 buildings. This expansion will diversify the housing operation dramatically, from a traditional focus on the housing needs of first year undergraduate students, to the introduction of upper year, graduate, and family housing, in addition to a constantly diversifying internal and external client base.

The annual budget for HCS is currently (pre-expansion) approximately $31 million and we employ 100+ full-time and 250 part-time staff. HCS reports directly to both the divisions of Student Affairs, as well as Operations & Finance.

**General Description**:
Responsible for providing database design and data management support services for one or more projects. Ensure effective database design and maintain the accuracy, integrity, and security of computerized records systems.

**Representative Duties & Responsibilities**
- Design databases in consultation with researchers, project coordinators, or project stakeholders.
- Modify and reconfigure databases to ensure the optimal storage of data and minimize data entry complexities. Write, update, and archive data management and quality assurance conventions.
- Develop presentations and present training sessions.
- Conduct data audits, compile results, analyze and summarize audit findings.
- Recommend modifications to processes related to data collection and data entry conventions and develop implementation plans.
- Gather and compile descriptive summaries which may require the use of software to conduct calculations and complete basic statistical analysis.
- Review case report forms, determine possible protocol deviations, discrepant data, and inconsistent reporting, and write amendment forms identifying these findings.
- Conduct site visits to assess the quality assurance of data.
- Participate in project meetings and propose recommendations for procedure modifications and development in the areas of data management, quality control, and assurance.
- Test case report forms and database capabilities and implement modifications.
- Write queries and macros using SQL, Excel, or other similar programs, to generate quality control checks. Extract and analyze results and recommend changes to conventions for data management.
- Recommend appropriate codes for the classification of data for assigned projects.
- Oversee the extraction and compilation of data required for reports and disseminate data to research groups, project stakeholders, and collaborating partners.
- Write a variety of letters and memos.
- Word process a variety of documents such as project reports, case report forms, and manuscripts. Design case report forms that adhere to established design and composition standards.
- Respond to inquiries received from project personnel regarding relevant project issues and procedures.
- Propose recommendations for procedure modifications and development in the area of data management, quality control, and assurance.
- Enter data collected from various sources such as paper documents, electronic entry systems, and the telephone. File, retrieve, and purge documents.
- Attend and participate in group meetings.

**Qualifications**
- 2 year Community College diploma in Office Administration or related field. Requires a minimum of 3 years of relevant experience.

**Supervision**
- Ensure adherence to quality standards and procedures for short-term staff.
- Provide direction to others in how to carry out work tasks.
- Provide orientation and show procedures to others.

**Assets**:
**Additional Information**:
Applicants with a background in Computer Science, Data Management, Accounting, or Office Administration are all encouraged to apply. We encourage applicants of a variety of educational and experiential back

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