Administrative Assistant, Wood Street Campus

3 weeks ago

Truro, Canada Province of Nova Scotia Full time

**Department**:Community Services

**Location**:TRURO

**Type of Employment**:Permanent

**Union Status**:NSGEU - NSPG

**Closing Date**:25-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time)

**About Us**:
At the Department of Community Services (DCS), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Employment Support Services(ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program(DSP).

Through our services, we advocate and help vulnerable Nova Scotians be independent, self-reliant, and secure. We work collaboratively across the province with a strong dedicated network of supports and staff, to achieve desired and shared outcomes for all.

**About Our Opportunity**:
Are you a multi-tasker with excellent communication skills and an upbeat professional work ethic? Do you thrive in a fast paced environment and enjoy working as part of team? Then, this is your next career opportunity as Secretary at Wood Street Campus.

Wood Street Campus (WSC) provides specialized treatment services for children in the care of the Minister of Community Services. We are passionate about supporting children and enhancing their development into successful young people in the community. The experience of fostering positive outcomes for children is very rewarding and requires a highly motivated and energetic individual

As the Secretary you are a key member of the clerical team, providing administrative and secretarial support for staff across the department. You are essential to helping keep our operations running smoothly. You provide back-up for other clerical team members, handling receptionist duties, and receiving and greeting visitors.

**Primary Accountabilities**:
A few of your key responsibilities include typing a wide variety of documents including confidential correspondence and reports, typing notes, as well as filing, faxing, copying, scanning and retrieving archive files when required. You will be required to meet tight operational deadlines in preparing court documents, as well as maintaining an efficient Bring Forward system. You will also process incoming and outgoing mail, respond to general inquiries and emergencies, refer calls to appropriate contacts, schedule meetings, and manage and maintain records.

**Qualifications and Experience**:
You will have a one (1) year business course plus a minimum of two (2) years of related experience.

You are a collaborative team player and have proficient skills in the use of a variety of Microsoft programs such as Word, PowerPoint, Excel, Outlook or equivalent. You will demonstrate the ability to work independently in a busy and challenging environment, along with the ability to exercise sound judgment around issues requiring a high degree of tact and diplomacy. Excellent organizational, communication (written and verbal) and interpersonal skills are essential to your success in this role.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Equivalency**:
We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to:

- Three (3) years of related experience
- A related two (2) year diploma and one (1) year of experience
- A related bachelors degree

**Benefits**:
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

**Working Conditions**:
Wood Street Campus is comprised of two programs, both of which operate twenty-four (24) hours a day, seven (7) days a week. Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various Government Departments as well as other local Agencies and Institutions.

Your typical work week will consist of shifts from Monday to Friday and normal work hours are 8:30am - 4:30pm.

**What We Offer**:

- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless career paths.
- Department Specific Flexible working schedules.

**Pay Grade**: CL 14

**Salary Range**: $1,521.78 - $1,675.62 Bi-Weekly

**Employment Equity Statement**:

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