Branch Coord

**Job Information**

Job Requisition ID: 59050
Ministry: Health
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary
Scope: Open Competition
Closing Date: June 05, 2024
Classification: Administrative Support 5 (015ASA)

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

The Ministry of Health works to ensure Albertans receive the right health care services, at the right time, in the right place, provided by the right health care providers and teams.
For further information, visit the ministry website at

**Role Responsibilities**:
Administrative Assistants are the true foundation that hold up an organization. They need to be quick-thinking, positive, and two steps ahead of those they support. The Information Management Branch is seeking such an individual to support the Health Information Systems Division in reaching its goals, and this opportunity could be perfect for you

As **Branch Administrative Coordinator,** your responsibilities include maintaining calendars, scheduling complex meetings/workshops, preparation of meeting folders, coordination of briefing materials to support decision making, prioritization and delegation of incoming correspondence, responding to routine correspondence, administering staff onboarding and offboarding, and management of a variety of administrative projects. In addition, you may also track financial budget expenditures as directed by the Executive Director.

This position also coordinates the Branch's Action Requests to ensure they are routed to the appropriate person, completed within timelines and edited/formatted according to MCU and ARTS guidelines.

You will be required to have excellent communication skills, and exercise sound judgement and personal initiative in a fast-paced working environment. This position also provides a lead role to other Branch administrative staff through the provision of training on administrative guidelines and providing assistance with the interpretation of policies.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Agility**:Works in a changing environment and takes initiative to change.

**Creative Problem Solving**:Focuses on continuous improvement and increasing breadth of insight:
**Systems Thinking**:Considers inter-relationships and emerging trends to attain goals; seeks insight on implications of different options; analyzes long-term outcomes, focus on goals and values.

**Develop Networks**:Works on maintaining close relations with all stakeholders.

**Qualifications**:
**High School Diploma** and three years of related experience in office administration, office management, or systems support/coordination.

**Equivalency**:
Related experience or education may be considered as an equivalency on a one for one basis.

The following are considered **assets** to the position:

- Extensive computer experience: advanced knowledge of Word, PowerPoint, Excel and SharePoint.
- Senior level of knowledge of administrative procedures, human resource policy and procedures, knowledge of dept., division and branch policies and procedures as well as government procedures including MCU, ARTS and iRIM guidelines.
- Accounting or financial knowledge, as well as knowledge of government financial policies and budget forecasting procedures.

**A cover letter** outlining how your experience relates to the qualifications of this role is **required.**

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

**Notes**:
This competition will be used to staff **one (1)** full-time temporary position up to 1 year.

**Hours of Work**
7.25 hours daily/ 36.25 hours weekly, Monday to Friday

**Location**
This position requires working from the office with an option to qualify for a hybrid work arrangement (in accordance with GOA policy).

**Other information**:

- This position may be used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Links and information on what the GoA has to offer to prospective employees.
- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Management Employees Pension Plan (MEPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance.
- Opportunity to participate i