Housing Coordinator

5 months ago

Pitt Meadows, Canada Katzie First Nation Full time

Reporting to the Interim Housing, Public Works, and Infrastructure Manager, the **Housing Coordinator** is responsible for department administration, coordinating subcontractors, and researching and securing funding as available through CMHC, ISC, or other funding providers for on-reserve housing.

**DUTIES AND RESPONSIBILITIES**
- Prepare, submit, and record management of ISC and CMHC funding submissions to support repairs and or renovations to section 95 homes and Homeowners.
- Ensure tenants follow housing policy and rental agreements, including Monthly Rental Reviews, and identify and issue approved tenant notices for violations of housing policy and rental agreements.
- Schedule annual housing inspections for rentals and record, report, and arrange repairs resulting from inspections.
- Prepare maintenance work orders, schedule work orders with tenants and contractors, draft tenant notices, and housing correspondence for department manager.
- Coordinate the ongoing maintenance and housing activities of CMHC Social Housing and Rental Units to ensure that all CMHC Social Housing Units and Rental Homes are maintained within established codes, standards, KFN Housing policies, Bylaws, and laws.
- Work with Maintenance Operations/public works to respond to and manage housing crises and emergencies.
- Work with and collaborate with other departments and external parties as needed.
- Account payable duties
- code, track, and submit invoices to the Manager for review and approval.
- Oversee housing filing system, including CHMC, HSP, ERP, and RAPP documentation, ensuring files are accessible when needed and up to date.
- Maintain records of all future and current tenants in compliance with the established standards.
- Coordinates meetings and travel arrangements for the Housing Manager and Housing Portfolio Councillor, as needed.
- As requested and under the direction of the department manager, draft department work plans, goals, objectives, and reports and work toward meeting housing objectives as set out in the KFN Strategic Plan. Perform housing and public works administrative duties and support by assisting with receiving incoming and outgoing calls and other duties as needed.

**KNOWLEDGE AND SKILLS**
- Work experience in an office setting
- Basic knowledge of the Housing program, Section 95, band Rentals, and individual ownership is an asset, but training will be provided.
- Ability to learn and understand the KFN Housing policies, Bylaws, and laws.
- Prior experience with project management is an asset.
- Proficient with Microsoft Office - Word, Excel, Outlook, PowerPoint, Adobe
- Well-developed interpersonal and communication skills, both oral and written.
- Flexibility and the ability to handle a diverse and complex workload respectfully, timely, and effectively responding to requests and queries.
- Ability to work in a dynamic, multidisciplinary, multi-tasking environment with tight deadlines.
- Excellent problem-solving skills and the ability to work under pressure and manage ever-changing priorities.
- Ability to work independently with mínimal day-to-day supervision and within a collaborative team framework.
- Demonstrated genuine respect for Katzie First Nations culture and protocols.
- Knowledge of Indigenous Culture and urban communities is an asset. Willing to attend training and workshops.

**OTHER REQUIREMENTS**
- Satisfactory Criminal Record Check (vulnerable sector)
- Class 5 Driver’s License with a clean driver’s abstract
- A willingness to work flexible hours, including evenings and weekends, sometimes if an event requires it.

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