Paralegal

4 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - Excluded M&P

Job Profile

XMP - Unassigned, Grade 07

Job Title

Paralegal

Department

Paralegal Office | University Counsel Office

Compensation Range

$5,468.83 - $7,878.17 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

January 30, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

Provides paralegal services in the Office of the University Counsel. The incumbent is responsible for ensuring the University s compliance with a variety of deadlines and correspondence obligations via legal tracking systems. This position also provides professional advice to academic and administrative departments, faculty and staff members, and the general public regarding a variety of issues related to contracts and trademarks.

Organizational Status

Reports to the Associate University Counsel and takes direction from senior paralegal. Works directly with the University Counsel, Associate University Counsel and Legal Counsel (collectively Counsel ). Liaises with all levels of administrative units, faculties and departments and external parties.

Work Performed- Reviews non-standardized contracts between UBC and external parties, making recommendations to Counsel as to their form and execution, ensuring compliance with UBC standards, liaising with university units and external parties, arranging UBC execution and distribution of executed copies to university units, and filing the same;- Prepares contracts for review by Counsel;- Reviews standardized contracts between UBC and external parties, develops variations and modifications in conjunction with Counsel, ensures compliance with UBC standards, liaises with UBC units and external parties, arranges UBC execution of contracts and distribution of executed copies to UBC units, and filing the same;- May involve managing or working with UBC's Canadian and international trade-marks portfolio, including preparing trademark license agreements, working with Counsel to instruct UBC s external trade-marks counsel and trademarks agents, performing due diligence on prospective trade-mark licensees, responding to unauthorized use of UBC s trade-marks by third parties, ensuring that all trade-mark related deadlines are met, responding to inquiries from UBC units and external parties with respect to basic trade-mark matters and reviewing all correspondence from UBC s external trade-marks counsel and trade-marks agents;- Manages departmental agreement precedents, and other departmental databases and resources;- Performs electronic searches in on-line databases, including B.C. Online and Quicklaw;- Conducts legal research for review by Counsel; and- Assists the Office of the University Counsel with special projects that require knowledge of legal files and issues.

Consequence of Error/Judgement

Exercises considerable judgment and initiative. Ability to act independently. Has legal or financial implications if information disclosed inappropriately.

Supervision Received

While the Paralegal reports to the Associate University Counsel, the Paralegal receives work assignments directly from all Counsel and works with all Counsel on a broad range of legal matters. In addition, the Paralegal has primary responsibility for a number of portfolio areas, and is expected to be able to carry out work under limited supervision. Routine processing matters are handled independently, occasionally consulting relevant Counsel with reference to new or complex problems.

Supervision Given

May oversee the work of temporary clerical staff and students.

Preferred Qualifications

Paralegal certificate or diploma required. Minimum 5 years paralegal experience preferred. Advanced word processing/computer experience required. Ability to exercise tact and discretion in dealing with confidential and sensitive matters. Effective oral and written communication, interpersonal and problem solving skills. Demonstrated organizational experience. Sound judgment and ability to maintain accuracy and pay close attention to detail is a necessity. Ability to adapt to changing priorities, multitask, prioritize work and take initiative. Experience working in a fast paced environment.

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