Conservation & Science Coordinator

2 months ago

Calgary, Canada The Calgary Zoo Full time

Take the next step in your career by joining the team at the Wilder Institute/Calgary Zoo and grow your experience at one of the most unique sites in Calgary The Wilder Institute/Calgary Zoo is seeking a full-time permanent Conservation and Science Coordinator to join our passionate team.
Reporting to the Conservation Financial Analyst, this role will support coordination needs of the department's senior and remotely based staff, as well as department-wide administrative functions to support workflow in our program-based work in Calgary, across Canada, and internationally. This is an office-based role located at Wilder Institute/Calgary Zoo's Calgary location, with regular business hours. There may be occasional evening or weekend requirements, as needed.
Our Mission | Take and inspire action to sustain wildlife and wild places
Our Values | Effective collaboration and communication, honesty and integrity, customer focus, safety, and conservation
**What you will do**:
Organizing and maintaining records including contact lists, subscriptions, file access needs, and backup timesheet entry for the Conservation & Science (C&S) team
Ensuring regular and consistent filing of conservation program documents, data and content, so that all records are maintained up to date and accessible across the C&S team
Coordinate needs of the C&S team, with a focus on senior and remotely based staff members, including coordinating and booking travel, coordinating group meetings, meeting preparation (including preparation of materials/gifts/etc for VIP meetings), minute-taking, couriering and ordering supplies, information searches, and other administrative support functions
Support the Executive Assistant of the CEO with coordination of the Chief Conservation Officer's operational needs, including minute taking during key meetings, booking and coordinating travel and other support functions
Support the Conservation Financial Analyst with budgetary entry into financial management systems during quarterly reforecasts, and other excel spreadsheets
Coordinate departmental staff appreciation events and activities
Assist with other priority needs across the C&S department and/or other Wilder Institute/Calgary Zoo initiatives as needed.
**What you will bring**:
Minimum 2 to 5 years administrative experience required.
Diploma in business administration is preferred.
Demonstrated ability to prioritize among multiple tasks and manage time efficiently, able to meet deadlines
Must have the ability to work independently and be able to work well as part of a team
Strong organizational skills and accuracy in detail-oriented work required
Excellent written and verbal communication skills required
Proven ability to take initiative and implement process improvements
Experience booking and managing travel and scheduling for senior staff members
Flexibility and adaptability to frequently changing priorities and deadlines
Effective professional interaction with employees at all levels of the organization, as well as with external collaborators
Ability to maintain confidentiality and discretion with sensitive information
Advanced computer skills, including Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, OneDrive), Adobe Acrobat, and SharePoint
Working knowledge of financial reporting systems is considered an asset
Experience working with scientists and/or environmental managers is an asset but not required
Passion for supporting species conservation work of zoos
**Working Conditions**:
Extensive office work involving long periods of sitting at computer workstations
Some mobility around zoo grounds is required
Primarily Monday to Friday schedule, however occasional evening or weekend work may be required
The Wilder Institute/Calgary Zoo is an outdoor facility and all staff working at the zoo must be comfortable working in a large variety of outdoor conditions. The Wilder Institute/Calgary Zoo follows the advice of Environment Canada when responding to temperature and air quality issues.
**What the Zoo Offers**:
Competitive compensation, vacation and flex days entitlement
Flexible benefits plan, including a health spending account
Employer matching RRSP program
Discounts on food, beverage, and merchandise
Participation in the Staff Pass Benefit plan
A fun, rewarding work environment and the opportunity to work in a park full of wild animals
Are you ready to join one of Canada's leaders in wildlife conservation? If this position suits your skills, experience and personal attributes, we want to talk to you.
Applicants must be legally entitled to work in Canada.
The Wilder Institute/Calgary Zoo strives to cultivate a workplace in which everyone feels welcome and empowered to bring their authentic selves to work. As a conservation organization, we respect and value the diversity of all life and come together as individuals and teammates to achieve the organization's mission and vision. We recognize the value of diversity, equity, and inclusion, and

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