Department Clerk

2 weeks ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

We currently have a **Temporary Full-time** **(until approx. November 2023)** opportunity for a **Department Clerk** in the **Medical Education **Department at our **Bayview **Campus.

**Hours of Work:
Weekday and Weekends: Days; 8hrs; As per schedule

Statutory Holidays required

**Summary of Duties**:
This position will directly report to the Manager, Postgraduate Medical Education.

The following are duties specific to each department.

The Department Clerk at the Education Centre, Sunnybrook is responsible for creating a remarkable experience by helping our learners have a positive registration experience getting their hospital items, in particularly with photo ID and scrub access. The role is often the first in-person point of contact for our learners regarding photo ID and badge access and plays an essential and crucial role in the Student Services team.

The individual will work closely with Education Centre staff and deal directly with Students, Interns, Residents, Fellows, and clinical Instructors on a daily basis.

Education Centre:

- Liaison with the Education Centre staff to print and program photo ID for all incoming learners for their Sunnybrook placement/rotation.
- Provide photo ID service on site at the Education Centre for all incoming learners
- Keeps inventory of assigned photo ID, expiry of ID and restricted access.
- Provides and generates reports to the Education Centre of learners and their assigned badge ID numbers.
- Assign lockers to Surgery and Anesthesia learners. Maintains appropriate documentation. Audits locker rooms every six months.
- Assigns and updates scrub access for students, residents, and fellows
- Maintain and update leaner database (Nirvsystem) with assigned photo ID number and track other hospital item returns and refunds.
- Keeps inventory of printing supplies such as photo ID cards, printing ribbons, etc.
- Tracks and assigns overflow call rooms and updates Security Services
- Other duties as assigned

Fire and Security Services:

- Position will provide comprehensive support to the photo ID clerk in CG03 for cross coverage during sick days and vacation.
- Print and document id badges in the Gaurd card/ Episuite software and Security access software
- Enters card access into the key scan vintage database.
- Add and deactivate security ID access.
- Other duties as assigned

**Qualifications/Skills**:

- Post-secondary Diploma / Degree in Business or other related field required.
- Prior work experience with POWER, Nirvsystem, Key Scan Vintage Client, Gaurd Card, Marlock, Spider Alert, and Photo Id systems preferred
- Prior work experience with trainee database
- Proven ability to trouble shoot server errors, and security systems independently with mínimal direction and supervision.
- Demonstrated proficiency with Microsoft Office (Word, Excel, and Outlook) mandatory
- Experience with accounting software such as SAP, Quick Book etc.
- Demonstrated organizational skills and ability to establish priorities meet deadlines and work within tight timelines with attention to detail.
- Demonstrated experience in a customer service environment required
- Demonstrated effective critical thinking and strong problem solving skills
- Ability to work effectively in a fast-paced environment with frequent interruptions
- Demonstrated accuracy and efficiency required
- Typing 40 w.p.m. with maximum 5% error rate or keyboarding of 106 net keystrokes/minute
- Effective verbal and written communication skills

Human Resources
Sunnybrook Health Sciences Centre

Sunnybrook Health Sciences Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

Sunnybrook Health Sciences Centre is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.

Please be advised that in order to be eligible for employment at Sunnybrook, all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two-dose vaccine series, or one dose of a single-dose vaccine series); **AND** have received the final dose of the COVID-19 vaccine at least 14 days ago. Medical exemptions or any other kind of requested exemption based upon the Hospital’s obligations pursuant to the Ontario Human Rights Code will be considered on a case-by-case basis.

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