Payroll and Accounting Specialist

4 days ago

Toronto, Canada Thomson Rogers Full time

Thomson Rogers is a leading Toronto Litigation Law Firm. We are currently looking for a Payroll and Accounting Specialist, with a minimum 4 years’ experience in a designated payroll position.

**Roll Mandate**

The Payroll and Accounting Specialist reports to the Director, Finance. This role has two primary areas of responsibility - payroll (and benefits accounting) and general accounting. The split between both areas is approximately 50/50 and will vary based on seasonal and compliance cycles.

The successful incumbent is a strong communicator who can clearly articulate and clarify payroll / benefits / accounting procedures. This individual must be able to communicate confidently with partners, employees, and external vendors. This is a mid-level role that requires an individual who can both take direction and execute tasks and is also self-directed and can advise others in the company on payroll and accounting matters. This role requires a person with strong analytical and financial skills, along with an excellent attention to detail to ensure the accuracy of payroll and accounting figures.

This role requires an individual who is highly flexible and adaptable to juggling between payroll / benefits and various accounting tasks, sometimes in short order. A ‘roll with it’ attitude and ability to pivot with ease is critical. Strong organizational, time management, and planning skills are essential.

This role interacts with both senior management and non-management employees, in addition to external vendors and service providers. A typical day sees the Specialist working closely with members of the Administration and Finance teams, in addition to other internal support departments.

**Key Responsibilities**

The core responsibilities and tasks for this role are provided below:
**General Accounting**:

- Support process regarding monthly interest on capital loans
- Processing Credit Card payments for clients’ retainers and accounts
- Monitors A/R and reserve amounts, escalates issues, and provides regular reserve account reporting; update and reconcile with related systems
- Identifies and processes payments to various vendors / suppliers / independent contractors
- Facilitate the reimbursement / payment of professional learning courses, conferences, etc.
- Provide support with a range of account receivable and payable matters
- Pay eligible professional membership fees on behalf of employees
- Provide clients upon request with a ‘Statement of Accounts and Payments’
- Coordinate file transfers to other law firms
- Prepare general ledger entries for general finance transactions
- Provide reserves and receivables amounts to Partners
- Provide back-up support for e-transfers, wires, and direct deposits
- Collection, review, and analysis of various accounting matters
- Provide input on accounting process enhancement opportunities
- Special accounting projects as required

**Payroll**:

- Liaise with payroll and benefits vendors (service levels, escalations, queries)
- Respond to employee and management payroll / benefits questions
- Identify and suggest process improvement opportunities
- Support payroll reporting processes
- Set up payroll profiles, including deductions and earnings
- Input payroll amounts (positive time reporting for hourly employees, exception time for full time employees - e.g., vacation pay, overtime, casual sick days)
- Input or prepare bulk entry spreadsheet (e.g., bonus, cost of living increase)
- Calculate and input pay adjustments (mid-cycle starts, retro pay, corrections, sick days)
- Update employee profiles (e.g., annual salary adjustments, department changes)
- Calculate and input vacations and leaves
- Process final pay for separations (e.g., employee initiated, firm initiated)
- Request Record of Employments
- Diarize and activate future-dated payroll and benefits items / entries
- Support the SUB and LTD documentation process
- Prepare various journal entries to account for payroll entries and make corrections as required
- Prepare intercompany general ledger entries (Thomson Rogers and HMP)
- Transfer payroll funding to bank for distribution of employee payroll
- Support the production of manual cheques
- Facilitate payroll and benefits payments (EI, CPP, EHT, WSIB, SUB)
- Facilitate payroll payments for employee Group RRSP contribution
- Support the Partner Draw process
- Review payroll and benefits invoices and facilitate payments
- Review and verify payroll prior to processing on a pay period basis
- Conduct year-end payroll reconciliation (e.g., T4’s, corporate statutory remittances, retro amounts)
- Year-end payroll adjustments and payments
- Investigate and correct payroll errors

**Benefits Administration (Interim Period)**:

- Submit benefits information to provider to help set up profiles
- Liaise with service provider to ensure effective and ongoing maintenance of the group benefits plan
- Review and facilitate payment of the group benefits invoice
- Ensu

  • Payroll & Benefits Specialist

    3 weeks ago

    Toronto, Canada Accounting Bridge. Full time

    About the Role:We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations.Responsibilities:Payroll:Process bi-weekly or monthly payroll, including...

  • Payroll & Benefits Specialist

    4 weeks ago

    Toronto, Canada Accounting Bridge. Full time

    About the Role:We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations.Responsibilities:Payroll:Process bi-weekly or monthly payroll, including...

  • Payroll & Benefits Specialist

    4 weeks ago

    Toronto, Canada Accounting Bridge. Full time

    About the Role:We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations.Responsibilities:Payroll:Process bi-weekly or monthly payroll, including...

  • Payroll & Benefits Specialist

    4 weeks ago

    Toronto, Canada Accounting Bridge. Full time

    About the Role: We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations. Responsibilities: Payroll: Process bi-weekly or monthly payroll,...

  • Payroll & Benefits Specialist

    4 weeks ago

    Toronto, Ontario, Ontario, Canada Accounting Bridge. Full time

    About the Role:We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations.Responsibilities:Payroll:Process bi-weekly or monthly payroll, including...

  • Payroll & Benefits Specialist

    4 weeks ago

    Toronto, ON, Canada Accounting Bridge. Full time

    About the Role: We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations. Responsibilities: Payroll: Process bi-weekly or monthly payroll,...

  • Payroll/Benefits Specialist/HR Admin

    4 weeks ago

    Toronto, ON, Canada Accounting Bridge. Full time

    About the Role: We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations. Responsibilities: Payroll: Process bi-weekly or monthly...

  • Payroll & Benefits Specialist

    3 weeks ago

    Toronto, Canada Accounting Bridge. Full time

    About the Role:We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations.Responsibilities:Payroll:Process bi-weekly or monthly payroll, including...

  • Payroll & Benefits Specialist

    4 weeks ago

    Toronto, Canada Accounting Bridge. Full time

    About the Role:We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our HR team. As a Payroll & Benefits Specialist, you will be responsible for processing payroll, administering employee benefits, and ensuring compliance with all relevant regulations.Responsibilities:Payroll:Process bi-weekly or monthly payroll, including...

  • Payroll Specialist

    2 days ago

    Toronto, Canada Triumph Group of Companies Full time

    **Payroll Specialist Responsibilities**: - Collecting timesheet data and payroll information. - Entering data into payroll and administrative databases and software programs. - Calculating wages, benefits, tax deductions, commissions, etc. - Preparing and processing paychecks/paystubs. - Preparing and distributing income statements. - Maintaining accurate...

  • Part-Time Payroll Specialist: Competitive Compensation Opportunity

    4 weeks ago

    Toronto, Ontario, Canada Sikaman-Johnson Accounting. Full time

    About Our Accounting Firm:Sikaman-Johnson Accounting is seeking a detail-oriented and experienced Part-Time Payroll Specialist to join our team on a permanent basis. The ideal candidate will have a strong understanding of payroll processes, including tax laws and regulations.Key Responsibilities:Process bi-weekly payroll for a designated group of...

  • Payroll Specialist

    7 months ago

    Toronto, Canada CIRO OCRI Full time

    **Position Title: Payroll Specialist** **Department**:Finance** **Location: Toronto** **Status**:Fixed-term, Full-time 6 Months (Hybrid)** **Key Responsibilities**: - Administer payroll in compliance with regulatory bodies as well as CIRO policies - Ensure the accurate processing of semi-monthly payroll in UKG Pro (formerly Ultipro) - Calculation of...

  • Payroll Specialist

    2 weeks ago

    Toronto, Canada DUCA Financial Services Credit Union Ltd. Full time

    **Why DUCA?** We’re a vibrant, exciting credit union that lives its "profits with a purpose" philosophy in every financial transaction, product, interest rate, and community initiative we offer. Founded in 1954, DUCA has grown from a single branch credit union in Toronto to 19 branches across Southern Ontario with over 85,000 Members we are proud to...

  • Project Accounting Specialist

    4 weeks ago

    Toronto, Ontario, Canada Hays Specialist Recruitment Full time $40 - $45

    Hays Specialist Recruitment is seeking a highly skilled Project Accounting Specialist to join their team on a contract basis, with the potential for conversion to a permanent position. The ideal candidate will have experience in project accounting and a strong understanding of financial reporting requirements.About the RoleAs a Project Accounting Specialist,...

  • Part-Time Payroll Specialist

    1 month ago

    Toronto, Canada Sikaman-Johnson Accounting. Full time

    About the Role:We are seeking a detail-oriented and experienced Payroll Specialist to join our growing team. This is a part-time position, working Monday through Friday. The ideal candidate will have a strong understanding of payroll processes, including tax laws and regulations.Key Responsibilities:Process bi-weekly payroll for a designated group of...

  • Payroll Specialist

    1 day ago

    Toronto, Canada GS Manufacturing Full time

    Enjoy work life balance as Payroll Specialist for one of Canada’s continuously growing beverage companies! **_Salary: $70,000 to $72, 000 annually_** **_Group Benefits & Match RSP Plan_** **_Location: Concord_** **_Work: Hybrid (2 Days in office)_** **_Terms: Fulltime_** **Responsibilities**: - Process Canadian bi-weekly payrolls, using various...

  • Payroll Specialist

    1 month ago

    Toronto, Canada Altis Recruitment Full time

    Payroll Specialist - Remote, Permanent PositionOur client, a reputable non-profit organization, is looking for a Payroll Specialist to join their team on a remote, permanent basis. As a Payroll Specialist, you will play a crucial role in ensuring the accurate and timely processing of payroll for employees, while ensuring compliance with all relevant...

  • Payroll Specialist

    1 month ago

    Toronto, Canada Altis Recruitment Full time

    Payroll Specialist - Remote, Permanent PositionOur client, a reputable non-profit organization, is looking for a Payroll Specialist to join their team on a remote, permanent basis. As a Payroll Specialist, you will play a crucial role in ensuring the accurate and timely processing of payroll for employees, while ensuring compliance with all relevant...

  • Payroll Specialist

    1 month ago

    Toronto, Canada Altis Recruitment Full time

    Payroll Specialist - Remote, Permanent Position Our client, a reputable non-profit organization, is looking for a Payroll Specialist to join their team on a remote, permanent basis. As a Payroll Specialist, you will play a crucial role in ensuring the accurate and timely processing of payroll for employees, while ensuring compliance with all relevant...

  • Accounts Payable and Payroll Specialist

    1 day ago

    Toronto, Canada Payments Canada Full time

    | About the role Reporting to the Director of Finance, the Accounts Payable and Payroll Specialist is responsible for providing financial and administrative duties to support effective and efficient financial services/reporting and payroll operations. **| What you’ll be doing**: - Regularly collaborating with the Human Resources team to accurately...