Receptionist/ap

**Why Join Onstream?**
- Health Benefits
- Matching RRSP Plan
- Free Onsite Gym
- We're Calgary Transit Accessible (Route 148)
- Paid Vacation and Personal Time Off
- Growth opportunities within
- Help us keep pipelines safe

**Key responsibilities**
- Answering, screening, directing incoming telephone calls and taking messages
- Managing visitors by greeting, welcoming, and directing them accordingly
- Receiving, sorting and delivering incoming mail, preparing and sending outgoing mail and courier packages
- Creating purchase orders in accounting system (IFS) and obtaining proper approvals
- Assist with processing Accounts Payable bills, includes issuing POs for vendors and matching the vendor invoices to correct POs, securing approvals, and entering in accounting system (IFS)
- Perform general office duties including maintain the AP mailbox, photocopying of bills, invoices, and other supporting backup documentation
- Assist with general inquiries about coding, vendor setup, etc. from corporate AP team
- Assist with pulling backup for quarterly SOX testing
- Adhere to accounts payable standards and policies
- Ensure all deadlines are met and invoices are processed in a timely manner
- Assist with special projects
- Responsible for following up with vendors on outstanding invoices, orders and managing statements of account to maintain accurate and in period receivables
- Maintain tidiness of common areas
- Handle conference room scheduling and set up
- Maintain and order office equipment and inventory of office, kitchen, and janitorial supplies
- Responsible for organized, accurate and proficient documentation collection and data entry
- Compiling and reconciling corporate credit card backup to transaction reports
- Assisting cross-functionally with Finance Team
- Any other duties and responsibilities assigned

**Requirements**:

- High School Diploma; Diploma in Business Admin or post-secondary training in Accounting (asset)
- 2-3 years’ experience in reception / AP data entry role
- Energetic and positive/friendly demeanor
- Proficiency with MS Office products including Word, Excel, PowerPoint and Outlook
- Experienced in IFS (asset)
- Excellent verbal and written communications skills
- The ability to organize and prioritize assignments and take initiative to follow through on pending items
- Pro-active, analytical, detail oriented, and works with sense of urgency to complete deliverables on time
- The ability to multi-task and effectively manage work task changes on the fly
- Ability to work well independently and in a team environment
- Demonstrates initiative, willingness to learn, and continuous performance improvement

**Job Types**: Full-time, Permanent

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

Ability to commute/relocate:

- Calgary, AB T2C 5R4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Front desk: 1 year (required)
- Administrative experience: 1 year (required)
- Accounts payable: 1 year (required)

Work Location: In person