Financial Administrator

3 months ago

Calgary, Canada Sublatus Full time

**ABOUT THE JOB**

Sublatus is seeking a Financial Administrator to support the financial activities of the finance department, with light receptionist duties.

Sublatus Environmental is one of Canada’s leading fully-integrated environmental services contracting companies. Sublatus specializes in all facets of onsite closures. This includes creative and cost-effective solutions for facility decommissioning/demolition, environmental construction, innovative remediation and site restoration/reclamation work throughout northern and western Canada.

**JOB DETAILS**

**Hours**: Monday to Friday 8-5

**Remote**: No

**Salary**: To be determined

**Reporting to**:Accounts Payable and Payroll Manager

**Benefits**: Health and Dental & RRSP program

**Vacation**: To be determined

**Probation**: 3 months

**Status**: 1 Year Contract with Potential to become Permanent Full-Time

**Date**: As soon as possible

**Travel**: Potential travel up to 1x per month to Edmonton

**License**: Driver’s License

**JOB SUMMARY**

The Financial Administrator is responsible for performing accounting, administrative and clerical tasks related to the efficient maintenance and processing of accounts payable and receivable transactions. This position involves diplomatic interaction both internally and externally to promote company policies, terms and conditions and monitor corporate expenditures. This position will also require some light reception duties. No previous experience is required.

**JOB DUTIES**
- Send AP invoices, employee expenses and/or POs for approval to PMs and/or respective manager or signing authorities and complete transaction once approved. Follow-up when necessary
- Setup new client and vendor accounts including agreed and signed T&Cs and banking information
- Coordinate with clients, project management team and vendors on invoice irregularities
- Collect receipts for coding of employee and company credit card expenses
- Compile, code and distribute for approval employee expenses
- Manage, document, file and update Sublatus credit approval forms
- Print and distribute cheques and/or EFTs along with confirmations
- Meet regularly on AP and AR aging and flag any payments which require immediate or upcoming processing
- Attached a scan of the backup to all AP invoices in Maestro*
- Advise Director of Finance when cheque stock is low
- Obtain approval for disbursements and ensure that expenditures do not exceed available cash
- Assist in the month-end reconciliation process as needed
- Deposit cheques using remote desktop scanner
- Main contact for receiving documents, packages and greeting clients and vendors
- Coordinating the ordering of supplies are stocked in the resources room and kitchen
- Review bills to the company for potential errors and/or discrepancies
- Investigate and resolve billing discrepancies or misapplied cash transactions, payments problems
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners

**QUALIFICATIONS**
- Entry level to intermediate experience or general accounting knowledge is an asset but not required.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions
- Strong diplomatic, negotiation, and conflict resolution skills to handle late payments and delinquent accounts
- Ability to prioritize workload
- Basic knowledge of accounting systems, budgets, and internal controls
- Effective attention to detail and a high degree of accuracy
- Strong work ethic and positive team attitude, excellent teamwork and team building skills
- Sound analytical thinking, planning, prioritization, and execution skills
- Able to effectively communicate both verbally and in writing.
- Strong problem identification and problem resolution skills

**WORKING CONDITIONS**
- Ability to adjust to the seasonality of the business where occasionally overtime is required and is balanced with lower volume periods
- Good audiometric to answer phones
- Long periods of screen time
- Manual dexterity required to use desktop computer and peripherals
- Sitting for long periods

  • Administrative Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Greatway Financial Inc Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Greatway Financial Inc. As an Administrative Coordinator, you will play a key role in supporting our financial operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Administrative Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Greatway Financial Inc Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Greatway Financial Inc. As an Administrative Coordinator, you will play a key role in supporting our financial operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Administrative Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Greatway Financial Inc Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Greatway Financial Inc. As an Administrative Coordinator, you will play a key role in supporting our financial operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Administrative Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Greatway Financial Inc Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Greatway Financial Inc. As an Administrative Coordinator, you will play a key role in supporting our financial operations and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Tax Administrator

    3 months ago

    Calgary, Canada CMLS Financial Full time

    **Tax Administrator** *** **Calgary, AB** **Salary**:$45,000 - $55,000/yr CMLS Financial is looking for a Tax Administrator to join our team! The Tax Administrator is responsible to perform tax payment and administrative functions**, **working with Canada-wide municipalities and internal partners to fulfill our customers everyday tax needs. **In this...

  • Administrative Coordinator

    3 days ago

    Calgary, Alberta, Canada CI Financial Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support the activities of our District Vice Presidents. As a key member of our team, you will provide administrative support, coordinate district activities, and ensure seamless communication with stakeholders.Key ResponsibilitiesProvide administrative support to...

  • Administrative Coordinator

    3 days ago

    Calgary, Alberta, Canada CI Financial Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to support the activities of our District Vice Presidents. As a key member of our team, you will provide administrative support, coordinate district activities, and ensure seamless communication with stakeholders.Key ResponsibilitiesProvide administrative support to...

  • Financial Administrator

    3 days ago

    Calgary, Alberta, Canada Equation Staffing Solutions Full time

    Financial Administrator Job DescriptionWe are seeking a highly organized and detail-oriented Financial Administrator to join our team at Equation Staffing Solutions. As a Financial Administrator, you will be responsible for processing payouts and related documentation, providing exceptional customer service, and managing inventory and assets.Key...

  • Financial Administrator

    3 days ago

    Calgary, Alberta, Canada Equation Staffing Solutions Full time

    Financial Administrator Job DescriptionWe are seeking a highly organized and detail-oriented Financial Administrator to join our team at Equation Staffing Solutions. As a Financial Administrator, you will be responsible for processing payouts and related documentation, providing exceptional customer service, and managing inventory and assets.Key...

  • Financial Administrative Assistant

    1 month ago

    Calgary, Alberta, Canada CANMORE FINANCIAL LTD Full time

    Job Title: Entry Level PositionEducation: No formal education requiredExperience: 1-2 years preferredBenefitsHealth Benefits: Including Dental and Disability coverageFinancial Benefits: Such as Life InsuranceOther Benefits: Parking availableWork Term: TemporaryLanguage: EnglishHours: 80 hours bi-weekly

  • Financial Administrator

    1 week ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our administrative team, you will be responsible for providing exceptional support to our finance department.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments, meetings, and events,...

  • Financial Administrator

    1 week ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our administrative team, you will be responsible for providing exceptional support to our finance department.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments, meetings, and events,...

  • Financial Administrator

    5 days ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our administrative team, you will be responsible for providing exceptional support to our finance department.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments, meetings, and events,...

  • Financial Administrator

    5 days ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our administrative team, you will be responsible for providing exceptional support to our finance department.Key ResponsibilitiesScheduling and Coordination: Schedule and confirm appointments, meetings, and events,...

  • Financial Administrator

    7 days ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our finance department, you will be responsible for providing administrative support to our finance team and ensuring the smooth operation of our financial processes.Key ResponsibilitiesScheduling and Coordination:...

  • Financial Administrator

    7 days ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our finance department, you will be responsible for providing administrative support to our finance team and ensuring the smooth operation of our financial processes.Key ResponsibilitiesScheduling and Coordination:...

  • Administrative Coordinator

    1 week ago

    Calgary, Alberta, Canada MD Financial Management Full time

    {"title": "Administrative Coordinator", "content": "Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at MD Financial Management. The successful candidate will be responsible for providing administrative support to our regional operations team, ensuring the smooth day-to-day functioning of our facilities and administration...

  • Administrative Coordinator

    1 week ago

    Calgary, Alberta, Canada MD Financial Management Full time

    {"title": "Administrative Coordinator", "content": "Job SummaryWe are seeking an experienced Administrative Coordinator to join our team at MD Financial Management. The successful candidate will be responsible for providing administrative support to our regional operations team, ensuring the smooth day-to-day functioning of our facilities and administration...

  • Financial Administrator

    2 weeks ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our finance department, you will be responsible for providing administrative support to our finance team and ensuring the smooth operation of our financial processes.Key ResponsibilitiesScheduling and...

  • Financial Administrator

    2 weeks ago

    Calgary, Alberta, Canada AMJ Campbell Calgary Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Financial Secretary to join our team at AMJ Campbell Calgary. As a key member of our finance department, you will be responsible for providing administrative support to our finance team and ensuring the smooth operation of our financial processes.Key ResponsibilitiesScheduling and...