Part Time Administrative Coordinator

1 month ago

Goderich, Canada The Salvation Army Full time

The Administrative Coordinator provides administrative support and/or receives work assignments from other community ministries staff for the Suncoast Goderich Citadel.

**KEY RESPONSIBILITIES**:
**General**
- Perform general office duties such as answers, screens telephone, and directs enquiries and answers inquiries in the absence of the Receptionist (volunteer).
- Build and maintain databases (e.g., employee information, contact lists, hours worked etc.),
- Collect and input all statistics into The Salvation Army Management Information System - S.A.M.I.S.
- Schedule meetings, prepares agenda, back-up documents and takes minutes; types and circulates minutes as required.
- Draft and type correspondence, checks typing for accuracy, sorts and prioritizes assignments within general guidelines.
- Maintain current fixed asset inventory; ensure that a yearly inventory is completed, maintains adequate insurance coverage.
- Process out-going mail including courier parcels assist with the daily mail opening and distributes as required.
- Process contracts and rental lease agreements as required.
- Develop and prepare brochures, fliers, posters, newsletters,
- Update website, and social media sites.
- Compile, type, and maintain Ministry Unit policies, procedures, and manuals as needed.
- Oversee and maintain the room booking for groups and rentals.
- Monitor adherence to all relevant Salvation Army Minutes, advising Corps officers of deviations and chronic problems.
- Oversee that all Ministry Unit property i.e., upkeep, inspections, insurance, repairs, service contracts, quotations etc. are completed as required.
- Work with the Corps Officer to ensure that internal systems follow Territorial policies, procedures, and internal standards.
- Assist with purchasing as required, and prepare requisitions for DHQ approvals, ensuring all necessary information is attached.
- Order and maintain an adequate office and janitorial supplies.

**Business**
- Ensure that all financial information is input to the proper accounts following the SA policy and procedures.
- Verify payables and process entries to Business World and TEM (invoices, payment vouchers, Element statements, Visa statements, etc.)
- Perform duties such as issuing donor receipts for income tax purposes; maintain knowledge of CRA rules.
- Ensure all monies received are receipted and timely deposits are made. Entries of donations and member contributions in Shelby.
- Serve as Custodian of gift cards - ensuring journal entries are made and verifying the inventory, track receipt and use of gift cards.
- Handles and Reconciles Petty Cash
- Assist with annual budget preparation, file statements, ensure that MU leaders have reviewed and signed off where applicable.

**Payroll and Benefits**
- Provide ongoing management and archiving of personnel files in compliance with applicable Salvation Army and legislative requirements.
- In conjunction with supervisor, ensure that any employee status changes for payroll have been submitted to Divisional Headquarters for approval (using the Personnel Changes Request form) and subsequently updated in the UltiPro system.
- Utilize information from employee timesheets, input time and attendance information into the UltiPro system for supervisor approval.
- Maintain all employee confidential hard copy/electronic employee files.
- Provide accurate and timely input of employees’ hours as timekeeper into UltiPro.
- Track vacation, sick leave and assist employees with benefit inquiries.
- Ensure accurate and timely processing of WSIB claims using the E-Claims filing system as required.

**Seasonal Administration**
- Kettles (as a support to the kettle coordinator)
- contact businesses of kettle locations, obtain insurance certificates, organize counters, make deposits, record in SA Kettle System; record TipTap donations.
- Coordinate the Christmas Hamper Program: Prepare hamper registration information poster, arrange hamper pickup dates, oversee distribution, connect with groups that support the program, arrange needed volunteers and staff to ensure successful campaign.
- Attend and take minutes for Christmas/Kettle meetings; distribute minutes in a timely manner.
- Maintain seasonal gift card logs and journal entries to track their use/distribution.

Perform other related duties as required.

**WORKING CONDITIONS**:

- This is a permanent part-time position based on 20 -24 hours per week.
- Some flexibility in scheduling required, some weekend and evening work may be required.
- Some travel may be required.
- Ability to lift/move more than 10 lbs. (4.5kg)
- The Supervisor will set the hours of work and work schedule.
- Working environment is typically in the office in generally agreeable conditions.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:

- Completion of a Community College program, preferably the completion of a diploma or certificate Administration, Business Administration, or related field
- Alternative combinations of

  • Temporary Administrative Coordinator

    1 month ago

    Goderich, Canada County of Huron Full time

    **The County of Huron’s**: **Social and Property Services Department**: **is seeking a**: **Temporary Full-time Administrative Coordinator to Join the Team!**: The Administrative Coordinator ensures timely responses to various administrative functions for the Social and Property Services (SPS) Department leadership team. This position has a primary focus...

  • Part Time Receptionist

    7 hours ago

    Goderich, Canada The Salvation Army Full time

    The Receptionist provides hospitable and professional reception and administrative support. **KEY RESPONSIBILITIES**: **General** - Ensure that reception duties are performed in a professional and efficient manner and appropriate responses are provided to community and staff enquiries. - Ensure that all aspects of work are completed in accordance with the...

  • Logistics Coordinator

    1 month ago

    Goderich, Canada Sigma Workforce Solutions Full time

    Our client, a Cannabis manufacturing company is looking for a Logistics Coordinator to join their growing team. The Logistics Coordinator is someone who identify and provide solutions for operational gaps, maintain a smooth workflow between cross-functional teams and ensure proper resource allocation amongst the production area. **Key roles and...

  • Budtender (Part-time)

    4 weeks ago

    Goderich, Canada True North Cannabis Company Full time

    **About The Company**: True North Cannabis Co. is an emerging Cannabis retailer with 48+ locations. We are extremely excited to start educating Cannabis history & Lighting The Way Forward for the future of Cannabis. With locations popping up across the province, we encourage you to check out what the buzz is all about; and help us Share a way to live, the...

  • Administrative and Inventory Associate

    3 days ago

    Goderich, Canada Anstett Jewellers Full time

    Essential Duties & Responsibilities of Inventory Control / Administrative Clerk: Ensures that the incoming inventory matched against the PO and matched to the invoice - Ensures that the incoming product is inspected for damages or imperfections - Enter inventory into the inventory program and verify that it balances to the invoice - Be able to price...

  • Housekeeping Aide Part-time

    4 weeks ago

    Goderich, Canada Alexandra Marine & General Hospital Full time

    **Position name**: - Housekeeping Aide Part-time (24-049) **Union/Non-Uniont**: - SEIU **Status**: - Part-Time **Supervisor**: - Manager, Support Services **Posted Date**: - May 2 2024 12:00AM **Deadline**: - May 10 2024 4:00PM **Qualifications**: - Completion of “Best Practices for Environmental Cleaning in Healthcare” training an asset -...

  • Ward Clerk

    4 days ago

    Goderich, Canada Alexandra Marine & General Hospital Full time

    **Position name**: - Ward Clerk - Part time (24-053) **Union/Non-Uniont**: - SEIU **Status**: - Part-Time **Supervisor**: - Manager, Med/Surg/ICU/Obstetrics **Posted Date**: - May 27 2024 12:00AM **Deadline**: - Jun 4 2024 4:00PM **Qualifications**: - Medical Secretarial Diploma or Equivalent - Medical Terminology - Ontario Secondary School...

  • Produce Clerk

    3 days ago

    Goderich, Canada Metro Inc. Full time

    Position Title: Produce Clerk - Part Time Position Type: Permanent Requisition ID: 32560 Banner: Food Basics Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our **produce **team is fundamental to Food Basics’ overall...

  • Grocery Clerk

    3 days ago

    Goderich, Canada Metro Inc. Full time

    Position Title: Grocery Clerk - Part Time Position Type: Permanent Requisition ID: 32559 Banner: Food Basics Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our grocery team is fundamental to Food Basics’s overall success...

  • Part-time Customer Service Representative

    3 days ago

    Goderich, Canada The Beer Store Full time

    **PART TIME RETAIL STAFF, RETAIL DIVISION** We're evolving to better serve the ever-changing tastes and needs of our customers. We have opportunities for Part-Time Retail unionized employees who are energetic and enthusiastic and share our passion and commitment to satisfying our customers. We are currently searching for part time retail staff in our...

  • Personal Care Assistant

    7 days ago

    Goderich, Canada Nicholas Wendler Full time

    **About us** Our company is a small business in Goderich, ON. We are professional, collaborative, supportive, and our goal is to enable an individual to live independently.. Our work environment includes: - Relaxed atmosphere - On-the-job training **Job Type**: Part-time Part-time hours: 6-10 per week **Salary**: $19.00-$22.00 per hour **Benefits**: -...

  • Front End Clerk

    1 month ago

    Goderich, Canada Metro Inc. Full time

    Position Title: Front End Clerk - Part Time Position Type: Permanent Requisition ID: 32558 Banner: Food Basics Employment Type: Part-Time Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our **front-end** team is fundamental to Food Basics overall...

  • Housekeeping Aide Part-time X 2

    4 weeks ago

    Goderich, Canada Alexandra Marine & General Hospital Full time

    **Position name**: - Housekeeping Aide Part-time x 2 (23-055) **Union/Non-Uniont**: - SEIU **Status**: - Part-Time **Supervisor**: - Manager, Support Services **Posted Date**: - Apr 5 2023 12:00AM **Deadline**: - Apr 12 2023 4:00PM **Qualifications**: - Completion of “Best Practices for Environmental Cleaning in Healthcare” training an...

  • Finance Coordinator

    1 month ago

    Goderich, Canada County of Huron Full time

    **The County of Huron’s**: **Social and Property Services Department**: **is seeking a**: **Full-time Finance Coordinator to Join the Team!**: **Position Summary**: - The Financial Services Coordinator is responsible for supporting the ongoing day-to-day financial operations of the Housing and Property Services division. - This position provides accurate...

  • Medical Device Reprocessing Technician

    4 weeks ago

    Goderich, Canada Alexandra Marine & General Hospital Full time

    **Position name**: - Medical Device Reprocessing Technician - Part-Time (23-074) **Union/Non-Uniont**: - SEIU **Status**: - Part-Time **Supervisor**: - Manager, ER / OR/ MRDU /Ambulatory **Posted Date**: - May 4 2023 12:00AM **Deadline**: - May 11 2023 4:00PM **Qualifications**: - Minimum Grade 12 education, or equivalent; post-secondary...

  • Economic Development Coordinator

    4 weeks ago

    Goderich, Canada County of Huron Full time

    **The County of Huron’s**: **Economic Development Department**: **is seeking a**: **Temporary Full-time Economic Development Coordinator - Workforce to Join the Team!**: **Position Summary**: As a member of the Economic Development Department, the Economic Development Coordinator - Workforce Development is a key member of the team that is focused on...

  • Property Administrator

    4 weeks ago

    Goderich, Canada Apex Property Management & Consulting Inc. Full time

    **Position: On-Site Property Manager** **Hours: 10 hours per week** **Starting Date**:Immediately **Duties and Responsibilities**: Reporting to Senior Staff, the On-Site Property Manager will be responsible for ensuring the following duties are executed in accordance with good management practices and the policies and procedures established by the...

  • Administrative Store Support

    6 days ago

    Goderich, Canada Walmart Canada Full time

    What you'll do...NEVER A DULL MOMENT. So much goes in to running a massive, successful enterprise like Walmart—and with the ever-changing retail landscape, keeping our stores running means facing fresh challenges, every single day. Our Administrative Store Support associates take on those challenges, solve those problems, and pull off invaluable feats...

  • Economic Development Coordinator

    4 weeks ago

    Goderich, Canada County of Huron Full time

    **The County of Huron's Economic Development Department is seeking a Temporary Full-time Economic Development Coordinator - Workforce to Join the Team!** **Position Summary**: As a member of the Economic Development Department, the Economic Development Coordinator - Workforce Development is a key member of the team that is focused on executing the Huron...

  • Front Desk Administration

    1 month ago

    Goderich, Canada ReMax Land Exchange Ltd Full time

    **About us** Re/Max Land Exchange Ltd is a busy REAL_ESTATE Brokerage with 7 office locations looking for temporary front desk coverage in their Goderich, ON location. If you are a good team player and can work productively on your own as well as being fluent on the computer working with social media platforms for business purposes as well as canva this...