Administrative Secretary

Work Term: Permanent
- Work Language: Bilingual
- Hours: 40 hours per week
- Education: No degree, certificate or diploma
- Experience: Experience an asset
**Tasks**:

- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Occupational health and safety
**Computer and technology knowledge**:

- Acomba
- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- Social Media
- Accounting software
- MS Access
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Electronic mail
**Technical terminology**:

- Engineering
- Financial
- Business
**Area of specialization**:

- Correspondence
- Reports and records
- Invoices
- Accounting
- Payroll services
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Accurate
- Client focus
- Reliability
- Time management
- Quick learner
**Screening questions**:

- Are you currently legally able to work in Canada?