Legal Receptionist

Job Title: Legal Receptionist

We are a well-established, highly reputable Notary office located in Maple Ridge, BC.

We are currently seeking a full-time legal receptionist/administrative assistant with ideally 2 years of experience to join our team. This position carries with it the opportunity to perform high-quality work in a dynamic environment and to grow alongside us as our business continues to expand.
- High level of proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat
- Excellent written and verbal communication skills
- Exceptional word processing and proofreading abilities
- Ability to prioritize and multitask
- Strong attention to detail, organizational skills
- Punctual and reliable
- Capability to work independently with mínimal direction in a team-based environment

Responsibilities for the position include, but are not limited to:

- Greet clients and visitors and direct them to the appropriate person or office
- Answer, screen, and forward incoming phone calls
- Schedule appointments and maintain calendars
- Handling incoming and outgoing mail, faxes, couriers,
- Communicating with clients and scheduling appointments
- Information gathering for conveyancing transactions
- Opening and closing client files and maintaining a current filing system, which includes Scanning, Discharges, Final Reporting, State of Title Certificates, Release of Holdbacks, Mortgage Payouts, etc.
- Knowledge of preparing Transfers, Transmissions & Covenants would be a strong asset;
- Bank Runs: Depositing funds to local banks & local legal offices in the Maple Ridge area (all banks are within a 2km radius)
- Maintaining office supplies
- Cleaning and sanitizing the office between clients to maintain a safe & COVID free environment
- Experience with LTSA, BC Online, and Pro-Suite would be a strong asset

Working Hours: Monday - Thursday from 9am to 5pm and Fridays from 9am to 4pm

**Salary**: Commensurate upon experience

**Duties**:

- Greet clients and visitors and direct them to the appropriate person or office
- Answer, screen, and forward incoming phone calls
- Receive, sort, and distribute daily mail/deliveries
- Order office supplies and keep inventory of stock
- Schedule appointments and maintain calendars
- Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
- Assist with project coordination as needed

**Skills**:

- Proven work experience as a receptionist or similar role
- Proficiency in Microsoft Office Suite and Google Suite
- Hands-on experience with office equipment (e.g. fax machines and printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks

**Requirements**:

- High school diploma; additional certification in Office Management is a plus
- Experience working in a dental office or as a medical receptionist is preferred but not required.
- Must be able to proofread documents accurately.
- Must have customer support experience.

This is a full-time position with competitive pay. As a legal receptionist, you will be an integral part of our team. We offer opportunities for growth within the company.

If you meet the above requirements and are interested in this position, please submit your resume for consideration.

**Job Types**: Full-time, Permanent

**Salary**: $17.00-$18.00 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person