Stock Transfer Administrator

5 months ago

Montréal, Canada TMX Full time

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets. United as a global team, we're connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

**Now Hiring**: Stock Transfer Administrator

As part of TMX Group, TSX Trust is the largest Canadian-owned Transfer Agent and provider of Corporate Trust services. Whether issuers need help with Corporate Actions, Investor Service, or planning Investor Meetings, our services are tailored to make their transactions a success.
The Operations Department is responsible for record maintenance and affecting transfers, issuance of shares and reconciliation of capital.

The role of the Stock Transfer Administrator is to review and process instructions received from the securities holder, their representatives and brokers and as well as to handle inquiries received from the same parties.

**Key Accountabilities**:
Review and approve forms and documentation to support transfers of securities, ensuring all policies, procedures and security regulations are followed and that all transfers are completed on a timely basis.

Respond to written, telephone or in-person inquiries regarding transfer requirements, including inquiries requiring extensive research of various kinds of current and historical records.

Build and maintain up to date knowledge in term of transfer regulations and guidelines (federal or provincial rules) as well as in term of services offered by our clients to their shareholders

Interact with internal stakeholders such Cash Management, Tax and Corporate Actions

Maintain and submit monthly statistics for fees and management reporting purposes.

Ensure compliance with policies, procedures and regulatory requirements.

Keep operational procedures and guidelines up-to-date and enrich them whenever needed

Help further strengthen the risk framework by acting as first line of defense and implementing relevant controls

Help streamline the process flows and develop initiatives to increase the added value for the clients, their shareholders and the company

Other duties and responsibilities as assigned

**Must Have (s)**:
College diploma or university degree in business and/or finance, or equivalent experience

1 to 3 years experience in similar role

Bilingual English/French required (contacts and collaboration with clients and colleagues English only)

A working knowledge of the securities industry as it relates to back office administration

**Communication**: excellent written, verbal and listening skills

High attention to accuracy and detail

**Client Focus**: proven ability to understand clients' needs and develop the appropriate solutions

**Confidentiality**: show discretion and ability to handle confidential issues

Ability to organize and prioritize tasks and effectively communicate with peers and all levels of the company

A willingness and ability to adapt to a changing environment and responsibilities

**Adaptability**: flexibility to work on a wide range of tasks and ability to prioritize

**Decision & Problem Solving**: strong decision making and problem solving skills

**Interpersonal skills / Teamwork**: diplomatic manner and disposition when interacting and working with others: clients, co-workers and management.

**Independent worker**: high level of self-motivation and at ease working independently when necessary, must have a flexible schedule to work overtime as required

**Organization & Detail Oriented**: strong organizational skills and attention to detail.

**Nice Have (s)**:
Financial services industry experience, an asset

Canadian Securities Course, an asset

In the market for

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world's most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balan

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