Practice Coordinator, Search

2 weeks ago

Toronto, Canada Osler, Hoskin & Harcourt LLP Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.
- Osler Works - Transactional _leads the way in delivering corporate and commercial transaction solutions. By pairing the expertise of our specialized team of lawyers and business professionals with modernized processes and the best of legal technology, we deliver better outcomes, improved efficiencies and lower, predictable legal fees for our clients.

We’re looking for a **Practice Coordinator, Search **to join our team to enhance our service delivery model for financing and corporate transactions. The role will work alongside our leading legal professionals.

**Description**:
Reporting to the Associate Director, Osler Works - Transactional, this position will work with clients, legal and administrative team members to support the legal entity management platform for searches.

**Location**:

- Toronto/Ottawa, or remote (preferably in Ontario)

**Major Responsibilities**:

- Work with leading professionals at the firm on financing and corporate transactions for a wide variety of clients.
- Coordinate workflow and act as the key point of contact for corporate due diligence and PPSA searches and registrations.
- Provide administrative support to the Search Clerk team, including processing vendor invoices for payment, reconciling department credit cards and tracking and submitting expenses.
- Input search and registration related data into tracking software.
- Manage competing requests and efficiently assign matters to our Search Clerk team.
- Ensures that confidential and sensitive data is protected by the security and privacy protocols of the Firm.
- Assist with the implementation, maintenance and improvement of new technologies.
- Suggest process improvements for our team conducting corporate due diligence and PPSA searches and registrations.
- Contribute to the continued design and improvement of our enhanced service delivery model for clients.
- Undertakes projects and other responsibilities, as assigned

**Position Requirements**:

- Education and Experience_

This position requires the completion of a university degree or college diploma in a business or social science discipline. Experience in a professional services environment is an asset. Experience with PPSA or corporates searches in a fast-paced environment is an asset, but not required. An equivalent combination of education, training and experience may be acceptable.
- Knowledge and Skills_
- Passion for gaining experience in financing transactions, legal due diligence and various legal software programs.
- Energized by a fast-paced setting and able to prioritize multiple competing tasks
- A high technology proficiency and are adaptable to change
- Extremely well organized with superb attention to detail Strong verbal and written communication skills
- A team player who also works well independently
- Disciplined execution and follow-through; excellent time management skills
- Customer service oriented
- Excellent problem-solving skills and problem-solving mindset
- Strong ability to learn existing business practices

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities

**How to Apply**

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

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