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Medical Records Clerk

6 months ago

Thunder Bay, Canada SE Health Full time

**We are hiring a Part-time Medical Records Clerk in Thunder Bay**

Working from our Service Delivery Centre based in Thunder Bay, this position will be responsible for the maintenance, organization and filing of client information.

**POSITION RESPONSIBILITIES**:
***

**Record Keeping**
- Sort/organize client discharged charts returned to the office for charts to be returned to medical records Iron Mountain and chart audits (putting aside charts for auditing i.e. palliative / wound)
- Sort supply order forms, scan and file as appropriate
- Log/track staff mandatory education completion
- Reconcile all APR reports, expired PEDs admission / discharge and communication with Nursing team for follow up
- Private Pay Billing
- Track/order/distribute PPE inventory to front line staff
- Scan new hire documents to HR and file documents
- Responsible for petty cash recording
- Enter and maintain LIVE schedule
- Maintain records of admissions/discharges
- Collect and dispatch mail, on a weekly basis, as required
- Arrange UPS shipping of packages, as required
- Maintain/replenish nursing documentation forms
- Track all office building key fobs

**Documentation of Supplies and Medical Supplies**
- Order and maintain office supplies and program supplies (nursing charts, supplies e.g. foot care instruments, etc.)
- Assist with new hires - prepare welcome packages, supplies kits, PPE, etc.
- Photo ID’s
- Liaise with IT, support maintenance of office computers, basic troubleshooting, etc.

**Monitor Voice Mail and E-mail**

**Other duties**
- Participate in local committees, where possible - i.e. Staff Association, Health & Safety, etc.
- Order coffee supplies, water, cleaning supplies, etc.
- Liaise with building/office cleaning company
- Other duties as required

**QUALIFICATIONS**:

- Excellent organizational skills
- Excellent written and oral communication skills
- Efficient skills in filing and records management
- Proficiency in computer and data entry skills
- Ability to handle multiple tasks
- Understanding of medical terminology and patient documentation is preferred
- Previous related experience is preferred

**POSITION REQUIREMENTS**:

- Intermediate data entry/keyboarding skills
- Experience using a PC database
- Intermediate reading comprehension and excellent verbal communication skills
- Demonstrated customer service skills and problem solving
- Adaptability and the ability to deal with tight deadlines
- An ability to work independently
- An ability to prioritize, multi-task and deal with competing priorities
- Good personal organizational skills
- Courses in medical administration or health care training are preferred
- Related work experience and a familiarity with community health care services is preferred

**About us**:
At SE, we love what we do. Every day, we bring hope and happiness to clients, homes, and communities across Canada. We treat each person with dignity and love, like our own family; we build empathy; and we do the right thing. We are always inspired to make a difference. As a not-for-profit social enterprise, we share knowledge, provide the best care, and help each client to realize their most meaningful goals for health and wellbeing. We are an inclusive workplace offering competitive pay, benefits, pension, and work life balance. We’re a great place to work, and we hope you’ll join our team.

Please note that due to the unprecedented circumstance of the Global Pandemic and the resultant public health crisis; and in the interest of the health and safety of our patients/clients, employees, and greater good of public health, **SE Health requires those that wish to work for this organization to be fully vaccinated against COVID-19.** Fully vaccinated means a person has received both doses of the COVID-19 vaccine and it has been 14 days since the last dose.