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Administrative Assistant

1 month ago

Saint John, Canada Brunswick Square Dental Full time

Work Term: Permanent
- Work Language: English
- Hours: 38 to 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: Experience an asset
- or equivalent experience
**Work setting**:

- Health care institution, facility or clinic
- Private sector
- Urban area
**Tasks**:

- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Send invoices
- Record and relay information
- Provide basic information to clients and the public
- Perform clerical duties, such as filing and sorting and distributing mail
- Obtain and process information required to provide services
- Calculate billing charges
- Receive and issue payments
**Computer and technology knowledge**:

- Electronic medical records
- MS Outlook
- MS Windows
- MS Word
- Electronic scheduler
- Electronic mail
- Word processing software
**Technical terminology**:

- Dental
**Security and safety**:

- Criminal record check
- Child Abuse Registry check
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
- Sitting
**Personal suitability**:

- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Client focus
- Reliability
- Dependability
- Efficient interpersonal skills
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
**Health benefits**:

- Health care plan
**Financial benefits**:

- Bonus
- Group insurance benefits