Procurement Category Lead

2 weeks ago

Toronto, Canada OCS Full time

About Us

The Ontario Cannabis Store provides safe, responsible access to recreational cannabis for adults 19 and older. We operate the provincial online store for recreational cannabis in Ontario and are the exclusive provincial wholesaler to authorized private retail stores.

Working at the OCS is a unique opportunity to be part of an agile start-up in a ground-breaking new industry. We’re a diverse team passionate about delivering a great customer experience, working together with mutual respect and building value out of our differences. We’re an inclusive organization that understands that delivering great results comes out of ensuring every voice is heard.

About the Role

We’re looking for a Procurement Category Lead to join our team. The Procurement Category Lead will be responsible for managing the procurement life cycle for large to extra-large projects, building client relationships, and offering expertise in negotiation and conflict resolution.

The role involves advising leadership, developing procurement strategies, and overseeing complex enterprise projects, potentially leading multiple RFx activities across categories. The Procurement Category Lead will ensure project success, manage stakeholder relationships, and comply with policies and legislation, potentially mentoring team members and representing management for the organization.

About Your Day
- Managing the planning, development, implementation, delivery, and administration of the end-to-end strategic procurement lifecycle.
- Ensuring that there is a clear engagement process with all internal and external members of the team working on each sourcing initiative. This may involve training/coaching.
- Developing procurement project/action plans, including timelines and deadlines based on scope of project; developing work plans to allocate work to project team members; setting, monitoring and adjusting objectives, time frames and schedules to accommodate changes and to balance the demands of the project
- Researching, assessing, and generating options in order to provide recommendations for course of action that will result in best value to the organization including but not limited to: RFx type and strategy (value-based procurement, rank & run, BAFO/dual-track/RO, VOR) while ensuring compliance with applicable policies, directives, and legislation.
- Leading market consultations and other supplier community engagement activities as part of innovative/value-based procurement planning and initiatives
- Guiding and facilitating the development of RFx scope and specifications by identifying information the team needs, and drawing out data and insights from the group, helping the group synthesize trends, root causes, frameworks for action, and by establishing and reviewing the process options to achieve the defined sourcing strategy.
- Developing and influencing sourcing strategies to ensure best outcome for OCS with respect to value, quality and timely delivery of products and/or services
- In collaboration with Enterprise Vendor Relationship Management (or others), developing service level agreements (SLA) with business area clients, including non-performance penalties and other performance-based incentives for inclusion in the RFx and contract
- Interacting within the organization with line of business participants at all levels to execute the sourcing function
- Working with team members in Strategic Procurement to create pricing models or utilize/configure existing templates
- Preparing competitive go-to-market documents for goods, services, and consulting, and forwarding directly to vendors or to the general marketplace using available public tendering platforms
- Assisting LOB and other team members with development of evaluation criteria and metrics
- In collaboration with business areas and legal services, building negotiation plans and strategies to capture least and most desired outcomes, and managing vendor negotiations and
- Preparing award recommendations; completing legal intake forms or other applicable legal engagement processes; assist with drafting of contract scope; awarding contracts based upon evaluation results and notifying unsuccessful vendor(s) or service provider(s)
- Liaising with legal services and business area clients to execute agreements, including utilizing standard contract/templates
- Facilitating de-briefing sessions with unsuccessful respondents on request
- Working in a confidential capacity while working on RFx initiatives where outcomes may impact labor relations, employees, process, tools, and technology, or where outsourcing activities may be in scope
- Ensuring all appropriate systems, reporting and data management activities are completed to maintain data integrity for reporting and tracking purposes. This includes accessing and updating information in multiple systems and platforms within the procurement technology ecosystem in the delivery of services to internal clients
- Provide guidance

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