Team Lead Enterprise Technology Procurement

1 month ago

Toronto, Canada City of Toronto Full time

**Job ID**:38742

**Job Category**:Finance, Accounting & Purchasing

**Division & Section**:Technology Services, Office of the Chief Technology Officer

**Work Location**:Metro Hall, 55 John Street, Toronto, ON (Hybrid Work Model)

**Job Type & Duration**:Full-time, Permanent Vacancy

**Salary**:$122,000.00 - $158,105.00

**Shift Information**: Monday to Friday, 35 hour per week

**Affiliation**: Non-Union

**Number of Positions Open**: 1

**Posting Period**: 15-June-2023 to 06-Jul-2023

We are looking for an experienced IT procurement professional to lead our Enterprise Technology Procurement & Contract Administration team that contractually enables Technology Services Division at the City of Toronto.

In this permanent full time role, you will report to the Manager Finance & Enterprise Technology Contract Management and will provide strategic oversight and management, while coordinating the administration of all City-wide technology related competitive and non-competitive procurements and legal agreements with the client divisions, Purchasing and Materials Management Division (PMMD), Legal Services Division and the vendor, to ensure they adhere to City policies and by-laws.

We will rely on your ability to ensure cost effective delivery of centralized enterprise-wide technology procurement and contract administration services. As a
**Team Lead, Enterprise Technology Procurement & Contract Administration**, you will develop and manage an inventory of contracts, provide technology related procurement and contract administration expertise to City divisions and ensure effective strategies to mitigate financial and legal risks to the City of Toronto.

**What will you do?**
- Develop and implement detailed plans and recommend policies/procedures regarding program specific requirements.
- Supervise, motivate and train assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others. Provide leadership to a team of professional and support staff, setting high standards of communication, co-operation and team building
- Manage the day to day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorize and coordinate vacation and overtime requests. Monitor and evaluate staff performance, approves salary increments, hear grievances and recommend disciplinary action when necessary
- Provide input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations. Provide input to the annual Operating and Capital budget preparations as required, related to the financial impact of new contract awards, pricing escalations, etc.
- Lead the coordination and preparation of the City-wide annual Technology Procurement Plan submission to PMMD. Manages the coordination and delivery of the City-wide annual technology procurement plans and contracts, working with various internal and external stakeholders and PMMD.
- Oversee the development and maintenance of the Division's Procurement & Contract Administration Framework, including procurement and contract management planning, tracking and reporting tools. Identify gaps and risks with current processes and makes recommendations to centralize and improve consistency in procurement of technology goods to mitigate risk.
- Work with management staff in City divisions, and solicitors from Legal Services to prepare requirements for all city-wide call documents such as requests for proposal (RFP), requests for quotation (RFQ), requests for supplier qualification (RFSQ), Invitational Calls, Non-competitive Procurement, etc. for technology related products and services before they are sent to PMMD for issuance. Provide technical expertise, reviewing and analyzing requirements, identifying deficiencies and communicating them to address technology and legal issues.
- Oversee the administration of divisional level technology procurement processes including Low Value Quotations (LVQs), Divisional Purchase Orders (DPOs), Non-competitive Procurement, etc.
- Lead and/or provide support with the evaluation of responses and reviews final recommendations prior to their submission to PMMD. Maintain consistency by ensuring all the required legal terms and conditions, appropriate agreements, and the City's infrastructure standards are included in the document.
- Negotiate and lead the administration of all city-wide technology related contracts and agreements for contracted products and services with vendors. Consult with Legal Services to mitigate risk to the City.
- Negotiate with and persuade management, clients, and various stakeholders often with competing and conflicting goals, objectives and priorities. Work to understand client requirements, vendor terms, and city objectives in order to reach an optimal agreement, managing risk to the city and ensuring compliance with procurement framework and

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