Administrative Operations Manager
2 weeks ago
The Canadian Association of Agri-Retailers (CAAR) is looking for a motivated individual to join our team as **Administrative Operations Manager** in our downtown Winnipeg office. This is a full-time, on-site position.
Reporting to the Executive Director, the Administrative Operations Manager is primarily responsible for reconciliations, including the organization's payables and receivables, overseeing online and in-person training courses via caar.org, managing the CAAR's membership roster, and establishing and maintaining relationships with CAARPerk$ partners.
**Duties and Responsibilities (including but not limited to)**:
- Invoicing (using QuickBooks Online), bank deposits, online and offline payments, record-keeping, collections, database management, and other duties as required.
- Prepare training invoices in bulk and support the reconciliation of training invoices and receipts.
- Prepare invoices (membership, training, conference, etc.) and deposit slips.
- Review monthly third-party advertising revenue.
- Oversee, develop, and maintain course material for all online, print, and in-person training.
- Create and maintain training records, including an electronic database and filing system.
- Coordinate member onboarding and cancellation procedures, recruitment, retention, and outreach programs.
- Serve as a backup in database management for all systems
- Establish and maintain relationships with CAAR Perk$ partners.
- Be the first point of contact for visitors and general phone calls, providing professional, friendly, and timely customer service to CAAR members, service providers, board members, and staff.
- Maintain relationships with building management, service providers, IT support, and suppliers.
***
**Other Skills and Abilities**
- Excellent time management and interpersonal skills
- Superb written and verbal communication skills
- Bachelor's degree in Accounting, Business Administration, or appropriate discipline (preferred)
- Experience with Intuit QuickBooks is considered an asset
- Thorough knowledge of accounting principles and procedures
- Proficient in the use of Microsoft Office programs (Word, Outlook, Excel, PowerPoint)
- Excellent organizational skills
- Ability to prioritize
- Strong ability to problem-solve & streamline processes.
- Capacity to work in a team-oriented environment
**Please submit a cover letter and resume by 4:30 pm on Friday, March 17th, 2023, via Isarta.**
For a complete position description, visit us online at caar.org/join-our-team.
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