Ap Vendor Compliance Specialist

2 weeks ago

Ajax, Canada Volkswagen Group Canada Full time

**AP Vendor Compliance Specialist**
- GRO001200

Primary Location Canada-Ontario-Ajax

**Drive your Career**
We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

**We are currently looking for an **AP Vendor Compliance Specialist** at our Corporate Offices in Ajax, ON**

The VGCA Accounting Shared Services Centre provides essential back office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable (AP), and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, Factory Production, CARIAD, ADMT and Electric Vehicle infrastructure.

The AP Vendor Compliance Specialist is primarily responsible for the post audit review of both PO & Non-PO new vendor creations & all vendor change requests, maintenance of the trusted contact database, and prioritization of PO workflow vendor management.

In addition, the AP Vendor Compliance Specialist is also responsible for overall vendor master reporting, being the administrator of our sanctioned screening tool, fraud awareness for onboarding for new employees & communication for any reported attempts.

*** This is a hybrid flex position.**

**Responsibilities**:

- Complete the post audit review of both PO & Non-PO new vendor creation packages to ensure accuracy & completeness
- Complete the post audit review of all vendor change request packages to ensure accuracy & completeness
- Responsible for the prioritization & PO workflow management of AP team vendor topics
- Complete daily OFAC screening for Customer Relations payments for release to the bank
- Update and maintain trusted vendor contact database
- Administrator and completion of any required reporting for the vendor banking verification and sanctioned screening tool
- Schedule and complete reviews of the vendor master database based on multiple criteria for all companies, and document all changes and actions taken
- Train all new accounting employees on Fraud prevention and red flags during onboarding
- Track and report on all relevant metrics on fraud attempts, vendor compliance, and KPI’s
- Collaborate with Treasury, Compliance and Audit to coordinate Qtrly meetings for Fraud Awareness
- Ensure that all templates, desk procedures, and process documentation is prepared, tested and maintained
- Provide all samples and report analysis related to vendor master information for all companies
- Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency process
- Support and back up other AP functions as required
- Other related duties

**Qualifications**:

- College Diploma - Business Administration Diploma and/or equivalent work experience
- 3+ years of an administrative experience in a professional office environment
- Proficient in all Microsoft Office products with a minimum intermediate Excel & advanced Outlook skill set
- Excellent attention to detail with an ability to challenge and question if information does not appear accurate
- Excellent organizational & time management skills
- Positive attitude & able to work effectively within team environment
- Focus on process optimization & improvement
- SAP knowledge an asset
- Previous Compliance, Audit and/or Fraud Prevention an asset
- Up to 5% travel to the US
- Required to work between December 24th-31st with the exception of statutory holidays

**What you’ll get in return**:

- A flexible and collaborative team dynamic
- Opportunities for development
- Opportunities to participate in exciting company events that give back to the community
- Competitive employer paid benefits and overall compensation package
- And much more

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.

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