Logistics Manager

4 days ago

Calgary, Canada Bothar Full time

Job Title: Logistics Manager

Department: Operations

Reporting to: Proposal Manager

**Job Purpose and Objectives**

Support the equipment manager in developing approximate equipment load listing for potential projects, during the RFP process

**Essential Duties and Responsibilities**

The logistics coordinator shall render the following services to Bothar in a timely manner with care, skill, and diligence:

- Research the procurement of logístical services including air carriers, couriers, customs brokers, expediting, and trucking
- Develop pre-project load plan for required equipment to mobilize (loads, weights, and dims) from Bothar yard to site
- Confirm insurance and TDG documentation requirements
- Work with operations to maximize efficiencies in transporting equipment (max weights / fewest loads) and develop trucking plan
- Research logístical contingency plans for rush shipments (i.e.. closest airports, air carriers, truckers, hot shots) and implement solutions when last minute requests are received
- Research trucking routes to and from project site and work with local authorities, considering high way limits, road bans, permits, and pilot cars
- Coordinate equipment shipping from yard to site, site to site, and site to yard, and develop a schedule and timeline for the loads, advising all involved
- Coordinate shipping / tracking Bothar equipment, from vendors to and from site considering carriers, freight forwarders, customs brokers, and timelines
- Develop systems for manifesting, tracking and recording shipment history, along with their costs and travel times
- Develop necessary transportation plans and documentation during projects, for personnel and equipment
- Use inventory management systems to support inventory transfers between sites, and review functionality of new systems
- Create shipping manifests, confirming equipment values for insurance purposes
- Tracking equipment inventory including weights, dimensions and special handling
- Source and pre-qualify oilfield and long-haul truckers / expediters / hot shot services / onsite drop off depot / couriers
- Develop and maintain an honest, professional and friendly rapport with transportation providers, brokers, and forwarders
- Oversee the loading and unloading of trucks and airplanes at all locations or in the field at vendor facilities, as required
- Approve transportation invoices, attach all necessary documents, and forward to accounts payable and project cost tracking
- Interface with landlord regarding yard facility (security, maintenance, fire protection, sewer and water, snow removal)
- Represent the equipment manager at the yard, assist with the facility orientations, and maintenance of hand books, and procedures
- Make recommendations at the warehouse regarding crating, packaging, and handling procedures, to maximize truck deck capacity and payload limits
- Ensure compliance with all applicable codes, laws and regulations regarding shipping and transport of goods and equipment
- Secure all permits, fees and licenses necessary for the scope of logistics services

**Key Technical Skills and Knowledge**

Represent the equipment manager at the yard, assist with the facility orientations, and maintenance of handbooks, and procedures

**Key Competencies**

The following soft skills are required for successful job performance in this position and will be assessed to help determine suitability and to measure performance.

**Planning and Organizing** Organizes work, sets priorities, and determines resources requirements; determines necessary sequence of activities needed to achieve goals.

**Work Standards** Sets high standards and well-defined, realistic goals for one's self; displays a high level of effort and commitment towards completing assignments in a timely manner; works with mínimal supervisor; is motivated to achieve.

**Communication** Clearly conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed as appropriate. Demonstrates good written, oral, and listening skills.

**Customer / Client Focus** Makes customers/clients and their needs a primary focus of one's actions; shows interest in and understanding of the needs and expectations of internal and external customers (including direct reports); gains customer trust and respect; meets or exceeds customer expectations

**Key Success Factors**

**Quality Orientation** Sets high standards and works towards excellence.

**Stress Tolerance** Maintains effective performance under pressure; handling stress in a manner that is acceptable to others and to the organization.

**Initiative** Takes action without being asked or required to; achieves goals beyond job requirements; being proactive; taking prompt action to accomplish objectives.

**Physical Demand**

Ability to stand / walk for long periods, phy

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