Finance & Operations Coordinator - Bilingual
3 months ago
**Position: Finance & Operations Coordinator
- Bilingual**
**Work Location**: Montreal, QC, Canada (In-Person)
**Job Type**:Full-Time
**Who We Are**:
- **MicroSintesis**_ is a Microbiome Biotech Company with its research center based in PEI, Canada. We develop microbiome feed technologies and therapies to prevent and treat animal bacterial infections. Through our innovative research program and patented technology, we seek to understand how bacteria communication (Quorum Sensing) can be used to change pathogen behaviors and restore natural microbiome function, in the face of disease challenges.
Our purpose is to change the way we fight disease, and our vision is to be a leading animal microbiome technology Company. Using our unique bioassay platform, we have developed and are commercializing, two distinct microbiome feed products targeting two important dysbiosis-causing gram-negative and gram-positive pathogens. We are now expanding that program to critically important pathogens for companion animals and dairy cows.
To date, the Company holds over 65 patents across 5 technology platforms and has published its scientific work in prestigious publications such as Nature and Avian Pathology. Our research activities span both a mechanistic understanding of Quorum Sensing Inhibition as well as applied research. We work across 4 main research areas: Molecular and cell biology; Analytical Chemistry and Protein Purification; Microbiology and Fermentation; and Clinical/In-vivo lab research and Microbiome sampling and analysis.
Over the past 4 years, the Company has established several important research, academic, and technical collaborations as well as commercial partnerships. Many of our research collaborations are with some of the leading experts within their technical fields. Our partnership goals are to advance the world’s understanding of the role of bacteria communication in microbiome diseases and function. To support this, we have performed over 12 clinical trials in the past 3 years, and we expect to test our technology in 3 new disease target models in the next twelve months.
**Finance Coordination & Bookkeeping**:
- Perform basic bookkeeping tasks, including processing accounts payable and receivable, managing invoices, and completing bank reconciliations.
- Track and record all financial transactions in accordance with company accounting policies and procedures.
- Prepare financial reports, including income statements, balance sheets, and cash flow statements for internal use and management review.
- Manage payroll processing, ensuring accurate and timely salary payments in collaboration with HR.
- Assist with budget preparation and financial forecasting, providing accurate data to support decision-making.
- Monitor and manage company expenses to ensure alignment with the budget.
- Ensure compliance with tax regulations and assist with tax filings by maintaining accurate and up-to-date financial records.
- Support financial audits by compiling required documentation and liaising with external auditors.
- Prepare board reports.
**Operations Coordination**:
- Coordinate day-to-day operations, ensuring smooth execution of tasks and workflows.
- Coordinate interdepartmental activities to streamline processes and improve productivity.
- Monitor and improve operational processes, identifying areas for increased efficiency and effectiveness.
- Manage logistics and procurement, including maintaining inventory levels and coordinating with suppliers.
- Maintain and organize operational records, such as contracts, vendor agreements, and performance metrics.
- Support project management efforts by tracking progress and deadlines.
- Collaborate with cross-functional teams to implement operational improvements and standard operating procedures (SOPs).
- Provide regularly update to management and stakeholders and collaborate with team members to maintain project alignment.
**Marketing Support**:
- Assist the marketing team with campaign coordination, social media management, and event planning.
- Support marketing efforts by managing CRM, data tracking, and content updates.
**Qualifications**:
- Bachelor’s degree in business administration, finance, accounting, or a related field preferred.
- 2-3 years of experience in operations, finance, bookkeeping, or similar roles.
- Proficiency in bookkeeping software (e.g., QuickBooks) and project management tools.
- Strong organizational and multitasking skills, with the ability to manage various tasks simultaneously.
- Knowledge of payroll systems and procurement processes.
- Excellent communication and collaboration skills, with attention to detail.
- Experience working in a start-up environment or a high-growth company, with the ability to adapt quickly to changing needs and wear multiple hats.
- Entrepreneurial mindset with a proactive approach to problem-solving and continuous improvement.
- Comfortable with ambiguity and a willingness to take initiativ
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