Accounts Payable Clerk

2 weeks ago

Quebec City, Canada The Warehouse group Inc. Full time

The Accounts Payable Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department.

This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations. This role frequently handles highly confidential financial information.

**Responsibilities**:

- Daily review and posting of bank and visa transactions
- Weekly reconciliations of bank, credit card, merchant, and vendor statements
- Daily management and entry of the received invoices, expense reports, and pay outs into the accounting software
- Correspond with vendors in a professional manner to retrieve missing invoices, resolve invoice and statement discrepancies, and payment processing
- Follow procedures and policies provided to ensure invoices are coded and entered accurately, avoiding duplicate entries
- Weekly review of the accounts payable report
- Enter and/or review Sysco automated entries and attach bills
- Identify prepaid expenses
- Daily review of work to ensure misapplied transactions have been adjusted
- Create payment batches and manual cheques
- Maintain new and existing suppliers’ information
- Maintain a unified chart of accounts and vendor paperless records
- Assist QC Operations VP with ad hoc projects as well liaising with other departments when required
- Support the direct lead in the overall accounting goals and special projects as they come up
- Assistance with junior clerks with the day-to-day tasks
- Support leads with training related to clerk tasks
- Assists with the creation of training material for the clerk tasks
- Ensure renewal of annual permits (MAPAQ, RACJ, Patio, ATM's, Waste Containers, AGCO, Business License, etc.)
- CNESST and RL1 Summary 1 filing
- QC RRSP filing
- ATM management such a refill, updating records with Revenu Quebec
- Assist with accounting leads period end reporting tasks

**Reporting to the Senior Accountant**

**Skills**:

- Excellent written and verbal grammar and communication skills;
- Quick learner and adaptable to an ever-changing environment;
- Strong organizational skills and time management - excellent at multi-tasking, coordinating and prioritizing;
- Strong problem solving and decision making skills, proactive and solution-oriented;
- Natural analytical skills and propensity to work with numbers;
- Ability and willingness to accept and provide feedback.

**Requirements**:

- 1-2+ years of AP experience
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Experience in gathering data, compiling the proper information, and preparing reports.
- Able to perform moderate to complex account reconciliations.
- Basic knowledge of accounting systems, budgets, and internal controls.
- High level of proficiency with Microsoft Office, Excel, NetSuite
- Effective attention to detail and a high degree of data entry accuracy.
- Strong work ethic and positive team attitude.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Tuition reimbursement
- Work from home

Application question(s):

- Are you located in Quebec?

**Experience**:

- Accounts Payable: 1 year (required)

**Language**:

- French (preferred)

Work Location: In person

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