Senior Accounts Payable Coordinator

2 weeks ago

Montreal Quebec, Québec, Canada Groom & Associates Full time

Senior Accounts Payable Coordinator- International Bank


This is a French international banking group and the world's largest cooperative financial institution. It is second largest bank in France, after BNP Paribas, as well as the third largest in Europe and tenth largest in the world.


Nearly 8,600 employees across Europe, the Americas, Asia-Pacific, the Middle East and North Africa support their clients, meeting their financial needs throughout the world. This bank offers its large corporate and institutional clients a range of products and services in capital markets activities, investment banking, structured finance, commercial banking and international trade. The Bank is a pioneer in the area of climate finance, and is currently a market leader in this segment with a complete offer for all its clients.


They are near-shoring from their New York office and moving their operations to Montreal which is exciting news This a chance to join a very stable environment as these roles already existed in New York before the move. They have a number of positions to fill and are hoping many will be excited to be a part of their new start in Montreal.


Title: Senior Accounts Payable Coordinator

Location: Downtown Montreal

Work model: Hybrid, 2-3 days remote work allowed

Type of position: Full time and permanent

Salary: 110-115k. They offer a great benefits package. RRSP matching, you contribute 2% and they contribute 8%. + 4-5 weeks vacation


The opportunity :


The Senior Accounts Payable is responsible for the payment of general expense invoices and employee expense reports for all US entities as well as the payment and monitoring of their fixed assets. AP is also in charge of inputting accounting entries related to expenses in the entities’ general ledger. The team controls incoming invoices and expense reports and make sure of the respect of the Bank and Investment Bank Policies and Procedures. It communicates with vendors and other departments on outstanding invoices and creates reports and support information to be analyzed by the other departments.


What you will do :


1) Payment of invoices: Checking all incoming invoices for correctness and adherence to bank policy.

Input of these invoices into the Oracle AP system once invoices have been approved by manager when he / she inputs, or approve invoices when entered by the A/P staff. Average of 100-150 invoices per week.


2) Investigation and research: Focus will be on examination of Employee Expense Reports for adherence to company policy. Applicant must have strong analytical skills. Also responsible for contact with outside vendors and other areas of bank regarding outstanding invoices. Creation of excel spreadsheets for research by other departments.


3) Manual Journal Entries: Preparation and Input of manual journal entries into bank’s general ledger through Oracle system


4) Fixed Asset System: Responsible for maintenance of Fixed Assets in this Oracle tool and reconciliation of balances to the general ledger


5) Filing various State Escheatment Reports: Assist manager in preparation of various escheatment reports


6) 1099 Filings: Work closely with the Tax Department in coordination of 1099 filings for applicable vendors.


7) Account Certification Process: Responsible for preparation of supporting documentation in order to certify G/L account balances to ensure accuracy of amounts reported.


Qualifitcations :


- Bachelor degree in Accounting

- Minimum 5 years of experience

- Ability to deal with issues

- Ability to work successfully in a team

- Ability to work autonomously

- Ability to prioritize effectively Preferred: Capacity to cooperate and work across disciplines

- Effectiveness at decision making

- Adaptability to changing environments

- Ability to analyze and summarize information

- English is mandatory, French is highly desired.


More about role:


The Accounts Payable (AP) department manages the payment of invoices for general expenses and employee reimbursements across all US entities. They are also responsible for handling fixed asset payments and monitoring them. Additionally, AP inputs all-expense-related accounting entries into the general ledger of the entities.


The AP team ensures that incoming invoices and expense reports adhere to the policies and procedures of the bank and Investment Bank. They liaise with vendors and other departments to resolve outstanding invoices and provide reports and supporting documentation for analysis by other departments.

This position will report to the Manager of the Accounts Payable Department, who is based in the USA.


Responsibilities of the role include approving invoices entered by the AP staff, preparing escheatment reports for various States, managing fixed assets and prepaid modules, reconciling these modules with the general ledger, preparing documentation for account certification, assisting with expense research and analysis, and interacting with senior management.


The senior AP coordinator will be responsible for approving payment requests and employee expense reports. Additionally, senior personnel may be authorized to approve expense reports. (he will do entries in the system also)

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